BOARD OF PUBLIC WORKS
MEETINGS IN 2008
The
Board of Public Works will meet in regular session on the
following dates in the Board Room, Hastings Utilities, 1228 N.
Denver Ave. An agenda is available at the office of the Manager
of Utilities. The meetings will start at 8:00 a.m.
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January 3 |
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July 3 |
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January 17 |
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July 17 |
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January 31 |
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July 31 |
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February
14 |
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August 14 |
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February
28 |
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August 28 |
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March 13 |
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September
11 |
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April 3 |
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October 2 |
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April 17 |
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October 16 |
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May 1 |
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October 30 |
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May 15 |
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November
13 |
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May 29 |
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November
26 (Wed) |
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June 12 |
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December
11 |
BOARD MEETING MINUTES
August 14,
2008 - regular meeting
July 31, 2008 - regular meeting
July 17, 2008 - regular meeting
July 3, 2008 - regular meeting
June 12, 2008 - regular meeting
May 29, 2008 - regular meeting
May 15, 2008 - regular meeting
May 1, 2008 - regular meeting
April 17, 2008 - regular meeting
April 3, 2008 - regular meeting
March 13,
2008 - regular meeting
February 28,
2008 - regular meeting
February 14,
2008 - regular meeting
February 6,
2008 - regular meeting
January 31,
2008 - regular meeting
January 17,
2008 - regular meeting
January 3,
2008 - regular meeting
December 13,
2007 - regular meeting
November 29,
2007 - regular meeting
November 15,
2007 - regular meeting
November 1,
2007 - regular meeting
October 11,
2007 - regular meeting
September 27,
2007 - regular meeting
September 13,
2007 - regular meeting
August 30,
2007 - regular meeting
August 16,
2007 - regular meeting
Board Meeting -
August 14, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station on Thursday, August 14, 2008, at 8:00 a.m. This
meeting was preceded by notice duly published in the Hastings
Tribune on Tuesday, August 12, 2008, and by notices duly posted
in the lobby of the Power Plant Building, 1228 North Denver
Avenue, and the City Hall, 220 N. Hastings Avenue, and was
therefore open to the public.
Present:
Anderson, Hunt, Schlachter, Shoemaker
Absent: Poppe
Also Present: Schultes, Meyer, Cogley, Scherr, Goebel, Kully,
Mayor Rossen and guests Charles Richardson and Clark Haberman
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
Clark Haberman
asked about the nitrate article in the August 13, 2008, Hastings
Tribune. Chairman Anderson answered that the well in the
article, which was well 27, is located just west of North Shore
Drive and Baltimore Avenue.
Steve Cogley
gave a presentation on the Incentives on
Underground Sprinkler Rain Sensor Rebate Program.
Moved by Hunt,
seconded by Schlachter, to implement the program for Incentives
for Underground Sprinkler Rain Sensor Rebates for new and old
sprinkler systems starting August 1, 2008, and to amend the
program to state sensor be set at ¼” or less. Roll
Call: Ayes; Hunt, Schlachter, Shoemaker, Anderson. Nays;
None. Motion carried.
The June 2008
Monthly Report was presented and discussed.
Al Meyer gave a
presentation on PPGA Activities and the minutes were
reviewed.
A discussion was held on the fluoridation
issue. Shoemaker would like the wording on the ballet to
include the fluoridation be implemented when central treatment
occurs if voting in favor of fluoridation. Other board members
felt the issue should not be tied to central treatment.
Moved by Shoemaker, seconded by Hunt, to
support the proposed change to the ballot language that a
mandate to implement fluoridation be conditional upon a
treatment program for nitrates in the Hastings Utilities’ water
system. Roll Call: Ayes; Shoemaker, Hunt, Anderson, Schlachter.
Nays; None. Motion carried.
Moved by Schlachter, seconded by Shoemaker,
that the following items on the Consent Agenda be approved:
a.
Review, correction or approval of minutes of July 31, 2008,
meeting
b.
Review and approval of checks issued August 11, 2008, with the
exception of claim number
02525 to Helmann & Sullivan, PC.
c. Review of payroll for period
ending August 2, 2008
d.
Approval of the following work orders:
EL-105 Installation of a three-phase
underground electric line and padmount
transformer to serve Nebraska Crane Rental’s new location at 406
East J St.
Estimated Cost: $11,965
Roll Call: Ayes; Schlachter,
Shoemaker, Hunt, Anderson. Nays; None. Motion carried.
Moved by
Schlachter, seconded by Hunt, to approve claim number 02525 to
Helmann & Sullivan, P.C. in the amount of $345.00. Roll Call:
Ayes; Schlachter, Hunt, Anderson. Nays; None. Shoemaker
abstained. Motion carried.
There were no
miscellaneous and future agenda items.
Moved by
Shoemaker, seconded by Schlachter, that this Board of
Public Works go into Closed Session, which Closed Session is
clearly necessary for the protection of the public interest in
that said Closed Session will consist of a strategy session
relative to energy supply negotiations. Roll Call: Ayes;
Shoemaker, Schlachter, Anderson, Hunt. Nays; None. Motion
carried.
The meeting adjourned at 11:20
a.m.
Board Meeting -
July 31, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station on Thursday, July 31, 2008, at 8:00 a.m. This
meeting was preceded by notice duly published in the Hastings
Tribune on Wednesday, July 30, 2008, and by notices duly posted
in the lobby of the Power Plant Building, 1228 North Denver
Avenue, and the City Hall, 220 N. Hastings Avenue, and was
therefore open to the public.
Present:
Anderson, Hunt, Poppe, Schlachter, Shoemaker
Also Present: Schultes, Meyer, Sanders, Stange, Cogley, Scherr,
Goebel, Kully, and Mayor Rossen
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
public comments.
Moved by Hunt,
seconded by Shoemaker, that upon the recommendation from the
Merit Award Committee, to award a Humanitarian Merit Award to
Brian Kranau and Norm Kirschner for their accumulated blood
donations to the Red Cross Bloodmobile. Roll Call: Ayes; Hunt,
Shoemaker, Pope, Anderson, Schlachter. Nays; None. Motion
carried.
Moved by
Shoemaker, seconded by Poppe, that upon the recommendation from
the Merit Award Committee, to award a TeamWork Merit Award and
Reception to the Water Department and Engineering Department for
their hard work on the Trumbull water line. Roll Call: Ayes;
Shoemaker, Poppe, Anderson, Hunt, Schlachter. Nays; None.
Motion carried.
Steve Scherr
gave an update on the forest land purchase. Upon approval of
check 02427 on this meeting’s claims list, the property will be
transferred to Hastings Utilities. The property will be
maintained by WEC-1 staff. The Board recommended having signage
placed on the property, along with fence repair and new locks
installed.
Al Meyer gave an
update on PPGA Activities and the minutes were reviewed.
A discussion took place on possible future
water supply areas as requested by the Board. The 1996 Water
Supply Study completed by HDR Engineering had identified
possible future water supply areas.
Moved by Schlachter, seconded by Poppe,
that the following items on the Consent Agenda be approved:
a.
Review, correction or approval of minutes of July 17, 2008,
meeting
b.
Review and approval of checks issued August 11, 2008, with the
exception of claim number
02434 to Westland Building Co.
c. Approval of the following
claims:
- General Operating Fund against
the Electric Fund – $3,359,082.36
- General Operating Fund against
the Combined Fund - $2,084,820.67
d. Review of payroll for period
ending July 19, 2008
e.
Approval of the following work orders:
EL-104 Installation of a three-phase underground line
and padmount transformer
to serve the new Airgas building at 101 East J St. (northeast
corner
of Wabash Ave. and Hwy. 6)
Estimated Cost: $12,195
Roll Call:
Ayes; Schlachter, Poppe, Shoemaker, Anderson. Nays; None. Hunt
abstained. Motion carried.
Moved by
Schlachter, seconded by Poppe, to approve claim number 02434 to
Westland Building Co. in the amount of $28,449.18. Roll Call:
Ayes; Schlachter, Poppe, Anderson, Shoemaker. Nays; None. Hunt
abstained. Motion carried.
There were no
miscellaneous and future agenda items to discuss.
There was no
executive session.
The meeting adjourned at 10:22
a.m.
BACK TO TOP
Board Meeting -
July 17, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station on Thursday, July 17, 2008, at 8:00 a.m. This
meeting was preceded by notice duly published in the Hastings
Tribune on Tuesday, July 15, 2008, and by notices duly posted in
the lobby of the Power Plant Building, 1228 North Denver Avenue,
and the City Hall, 220 N. Hastings Avenue, and was therefore
open to the public.
Present:
Anderson, Hunt, Poppe, Schlachter
Absent: Shoemaker
Also Present: Schultes, Meyer, Sanders, Cogley, Scherr, Goebel,
Kully, Mayor Rossen, and Citizen Clark Haberman
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
public comments.
Moved by Hunt,
seconded by Poppe, to enter into contract with McDermott &
Miller to perform the 2008, 2009 and 2010 Hastings Utilities’
audits in accordance with their proposal. Roll Call: Ayes;
Hunt, Poppe, Schlachter, Anderson. Nays; None. Motion carried.
Steve Cogley
gave a presentation on water saving devices which included rain
sensors on underground sprinkling systems, high efficiency
flushing toilets, and high efficiency washing machines. The
Board was interested in all of these water saving ideas and
directed staff to draft an incentive program for their review.
Moved by Poppe,
seconded by Schlachter, to draft an incentive program to install
rain sensors on residential and commercial underground
sprinkling systems effective August 1, 2008, and to bring the
program back to the Board for final review. Roll Call: Ayes;
Poppe, Schlachter, Anderson, Hunt. Nays; None. Motion carried.
A Manual for
Engineers and Technicians on Water Fluoridation
prepared by the U.S. Department of Health & Human Services was
distributed to the Board for their information.
A discussion
took place on the street lighting on Burlington Avenue, 7th
Street to 9th Street. There has been no further
communication on funding at this time. Staff will visit with
Elizabeth Spilinek to see if any funding options have become
available.
Steve Scherr
reported that the Phase I Environmental Site Assessment “ESA” on
the forest land has been completed and has been given a clean
bill of health. The next step is requesting an invoice be sent
so that Hastings Utilities can pay for the property and the
property transfer can occur.
A discussion
took place on Hastings Utilities’ marketing process. There is
no written policy on marketing, and in the past, staff has used
their own judgment where best to use marketing dollars. A
majority of the Board felt this should be left to the staff to
decide what is the best use of the funds. No change was
recommended at this time, however, they felt that any chance to
get the word out on the PPGA project would be helpful to the
community.
Al Meyer gave a
review of PPGA activities and the minutes of the PPGA Board
meetings were reviewed.
The May 2008 Monthly Report was presented.
Moved by Poppe, seconded by Schlachter,
that the following items on the Consent Agenda be approved:
a. Review, correction or approval
of minutes of July 3, 2008, meeting
b.
Review and approval of checks issued July 14, 2008, with the
exception of claim number
02230 to Helmann & Sullivan, PC and claim number 02306 to
Westland Building Co., Inc.
c. Review of payroll for period
ending July 5, 2008
d.
Approval of the following work orders:
EL-100 Installation of a 3-phase
overhead transformer bank to serve an irrigation well
on 26th St. 1/8 mile west of North Elm Ave.
Estimated Cost: $ 2,400
EL-101 Installation of a
three-phase underground electric line and padmount
transformer to serve the new HU Well No. 34 on Highland
Rd.
½ mile north of 12th St.
Estimated Cost: $17,040
EL-102 Installation of a three-phase
underground electric line and padmount
transformer to serve the new HU Well No. 35 on Highland
Rd.
3/8 mile north of 12th St.
Estimated Cost: $23,530
GA-237 New 2” PE gas main on South
St. (Hwy. 6), 1831 E. South St. to the east 100’; and Showboat
Rd., South St. south approx. 700’.
Estimated Cost: $24,271
GA-238 New 4” PE gas main on
Lochland Rd. East, 1st Ave. east 500’.
Estimated Cost: $13,696
SL-43 Installation of 31 –
400W High Pressure Sodium Street Lights on Hwy. 281, Kansas Ave.
to 42nd St.
Estimated Cost: $85,719
Roll Call: Ayes; Poppe, Schlachter,
Hunt, Anderson. Nays; None. Motion carried.
Moved by
Schlachter, seconded by Poppe, to approve claim number 02230 to
Helmann & Sullivan, P.C. in the amount of $1,635.00. Roll
Call: Ayes; Schlachter, Poppe, Anderson, Hunt. Nays; None.
Motion carried.
Moved by Poppe,
seconded by Schlachter, to approve claim number 02306 to
Westland Building Co., Inc. in the amount of $565.95. Roll
Call: Ayes; Poppe, Schlachter, Anderson. Nays; None. Hunt
abstained. Motion carried.
Moved by Hunt,
seconded by Schlachter, that this Board of Public Works
go into Closed Session, which Closed Session is clearly
necessary for the protection of the public interest in that said
Closed Session will consist of a strategy session relative to
energy supply negotiations. Roll Call: Ayes; Hunt, Schlachter,
Anderson, Poppe. Nays; None. Motion carried.
The meeting adjourned at 10:42
a.m.
BACK TO TOP
Board Meeting -
July 3, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station on Thursday, July 3, 2008, at 8:00 a.m. This
meeting was preceded by notice duly published in the Hastings
Tribune on Tuesday, July 1, 2008, and by notices duly posted in
the lobby of the Power Plant Building, 1228 North Denver Avenue,
and the City Hall, 220 N. Hastings Avenue, and was therefore
open to the public.
Present:
Anderson, Hunt, Shoemaker, Poppe, Schlachter
Also Present:
Schultes, Sanders, Stange, Cogley, Scherr, Goebel, Kully, and
Guests Clark Haberman, Charles Richardson, and Mike and Becky
Carey
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
During customer
comments, Clark Haberman handed out information to the Board.
Mike and Becky
Carey spoke in protest of the procedures leading up to the
creation of a water district in March 2005 and the need for them
to connect to city water. They would like the October 2005
fully executed water connection agreement between Hastings
Utilities and them to be cancelled.
Charles
Richardson asked if the PPGA meetings are public meeting. Board
Chairman Anderson said they were public meetings.
Moved by Poppe,
seconded by Schlachter, that the following items on the Consent
Agenda be approved:
a.
Review, correction or approval of minutes of June 12, 2008,
meeting
b.
Review and approval of checks issued June 30, 2008, with the
exception of claim number
02160 to Westland Building Co.,
Inc.
c. Approval of the following
claims:
- General Operating Fund against
the Electric Fund – $2,156,034.64
- General Operating Fund against
the Combined Fund - $2,797,702.37
d. Review of payroll for period
ending June 21, 2008
e.
Approval of the following work orders:
EL-96 Installation of a three-phase
underground electric line and padmount
transformer to serve a new chiller addition to the Platte
Building at CCC.
Estimated Cost: $ 19,877
EL-97 Rebuild existing single-phase
overhead line to three-phase and install new
three-phase transformer bank to serve a shop building at 2150
North 2nd Ave.
Estimated Cost: $ 17,423
EL-98 Relocation of poles along
South Shore Dr. for the paving replacement project.
Estimated Cost: $ 19,907
EL-99 Installation of a three-phase
overhead electric service to a new out building at
5680 North 1st
Ave.
Estimated Cost: $ 2,109
GA-233 New 2” PE gas main on South
Shore Dr., Burlington Ave. to
Osborne Dr. West
Estimated Cost: $ 146,070
GA-235 Lowering of 8” steel wrapped
gas main on Baltimore Ave. at Madden Rd.
Estimated Cost: $ 11,202
SW-258 New 27” KHAS Outfall Sewer
on the Old UPRR ROW from 42nd St. to
KHAS-TV (Hwy. 281)
Estimated Cost; $1,113,896
SW-263 New 8” PVC sanitary sewer main
to serve Lochland Meadows No. 7; Fox
Run St. to the north 580 ft. on Quail Ridge
Ave.
Estimated Cost: $ 0
SW-265 New 8” PVC sanitary sewer main to serve
Emerson Ave., A St. to B St.
Estimated Cost: $ 27,561
WA-238 New 8” water main to serve
Lochland Meadows No. 7, from Fox Run St. to
the north 580 ft. on Quail Ridge Ave.
Estimated Cost: $ 0
f. Approval of the following Real Estate Improvement Contracts:
SDS-2 2008-2 with Johnson Imperial Home
Co. of Hastings
WDS-2 2008-3 with Johnson Imperial Home Co. of Hastings
Roll Call:
Ayes; Poppe, Schlachter, Shoemaker, Hunt, Anderson. Nays;
None. Motion carried.
Moved by
Schlachter, seconded by Shoemaker, to approve claim number 02160
to Westland Building Co., Inc. in the amount of $40,798.59.
Roll Call: Ayes; Schlachter, Shoemaker, Poppe, Anderson. Nays;
None. Hunt abstained. Motion carried.
Moved by
Hunt, seconded by Poppe, to write off uncollectible accounts for
accounting purposes only in the amount of $23,571.93, and that
staff be instructed to continue collection efforts on these
accounts. Roll Call: Ayes; Hunt, Poppe, Anderson, Shoemaker,
Schlachter. Nays; None. Motion carried.
Moved by Hunt,
seconded by Schlachter, that upon the recommendation from staff,
to award a contract to Van Kirk Brothers Contracting, Sutton,
Nebraska, for 2008 Water and Sewer Main Improvement Contract (HU
2008-05 IC-21), in the amount of $977,723.87, and that the
Chairman of the Board be authorized to sign the contract. Roll
Call: Ayes; Hunt, Schlachter, Shoemaker, Anderson, Poppe.
Nays; None. Motion carried.
Moved by
Shoemaker, seconded by Schlachter, to approve an Amendment 13
with HDR Engineering for Proposed NPDES Permit Compliance
Evaluation for an amount not to exceed $34,310.00. Roll Call:
Ayes; Shoemaker, Schlachter, Hunt, Poppe, Anderson. Nays;
None. Motion carried.
The Board
discussed the events leading up to the signing of a Water
Connection Agreement with Michael J. and Rebecca L. Carey. Also
discussed was the language in Section 2E stating the
consequences of non-payment of the agreement, which can include
shut off of utilities.
Moved by
Anderson, seconded by Hunt, to decline action on the request to
cancel the water connection agreement with Mike and Rebecca
Carey and to initiate action on Item 2E of the agreement on
August 1, 2008. Roll Call: Ayes; Anderson, Hunt, Shoemaker,
Schlachter, Poppe. Nays; None. Motion carried.
Discussion was
held on the usage of utility properties. The revenue from the
rent versus revenue for CRP grassland was discussed, along with
the hold harmless clause in the lease. The airport property in
the wellfield area is one area that may be eligible for CRP and
may make sense to plant grass and alleviate the need for
fertilizer, which will help protect the groundwater. Liaisons
will check with the council to find out if the city property
abutting this property could be put into grassland also. Staff
was also asked to compile more information on the CRP Program.
Steve Scherr
gave an update on the forest land purchase. The environmental
assessment has not been completed at this time.
Discussion of
Hastings Utilities’ Marketing Process will be postponed to the
next meeting.
The Board
discussed the fluoridation issue. Chuck Shoemaker would like to
make public the plan for implementation of the fluoridation, so
that the health issue can be considered as well as the economic
issue while deciding whether to vote for or against
fluoridation. The Board will discuss this item at their next
meeting.
Poppe and Hunt
left the meeting at 10:30 a.m.
The April 2008 Monthly Report was presented
and discussed.
Keith Leonhardt gave an update of PPGA
Activities and the minutes were reviewed.
There were no items to discuss under
Miscellaneous and Future Agenda
Items.
Moved by
Schlachter, seconded by Shoemaker, that this Board of
Public Works go into Closed Session, which Closed Session is
clearly necessary for the protection of the public interest in
that said Closed Session will consist of a strategy session
relative to energy supply negotiations. Roll Call: Ayes;
Schlachter, Shoemaker, Anderson. Nays; None. Motion carried.
The meeting adjourned at 11:35
a.m.
BACK TO TOP
Board Meeting -
June 12, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station on Thursday, June 12, 2008, at 8:00 a.m. This
meeting was preceded by notice duly published in the Hastings
Tribune on Tuesday, June 10, 2008, and by notices duly posted in
the lobby of the Power Plant Building, 1228 North Denver Avenue,
and the City Hall, 220 N. Hastings Avenue, and was therefore
open to the public.
Present:
Anderson, Hunt, Shoemaker, Poppe, Schlachter
Also Present:
Schultes, Meyer, Cox, Cogley, Sekora, Struss, Scherr, Goebel,
Mayor Rossen, and Guests Kathy Peterson, Shannan Daly, Sean
Daly, Tim Zimmerman, David Schram, Clark Haberman, Charles
Richardson, Robin Vodehnal, and Bill Leung and Billy Cutsor from
NMPP/MEAN
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
During customer
comments, Clark Haberman asked further questions as a follow up
to his previous letter. Charles Richardson asked the Board
about Hastings’ need for the new power plant since residents are
learning and practicing conservation. Chairman Anderson
answered both gentlemen’s questions.
Discussion was
had on the utility services to the Prairie Hills Addition.
Three options for placement of the sanitary sewer in these
properties were discussed with the most logical option (Option
2) being chosen. Developers Tim Zimmerman, David Schram, and
Sean and Shannan Daly were asking for a share cost on the
project. Marv Schultes said that it is a developer cost and
they would have to negotiate any cost sharing with the other
developer in that area. Mr. Schram stated that they would still
like to have a new plat drawn up showing the street in a
different location. Mr. Daly wasn’t sure about the new plan.
Moved by Hunt,
seconded by Poppe, to accept the proposed plan of Hastings
Utilities to provide sanitary sewer service to Prairie Hills
Addition using Option 2, based on the existing approved plat.
Roll Call: Ayes; Hunt, Poppe, Shoemaker, Schlachter, Anderson.
Nays; None. Motion carried.
Bill Leung and
Billy Joe Cutsor from NMPP/MEAN gave a presentation on wind
power. Their presentation included their background in wind
power, their wind resources, challenges and lessons learned, and
their future direction. NMPP/MEAN currently provides the wind
power to Hastings Utilities from the Kimball Wind Farm.
Moved by Hunt,
seconded by Poppe, to accept the proposal of McDermott-Miller to
perform the 2008 annual audit. Hunt withdrew his motion and
Poppe withdrew his second.
Moved by
Anderson, seconded by Hunt, for staff to get proposals from
several qualified firms to do the 2008 annual audit. Roll
Call: Ayes; Anderson, Hunt, Poppe, Shoemaker, Schlachter.
Nays; None. Motion carried.
Al Meyer gave a
report on the June 4, 2008, windstorm. The wind caused a
considerable amount of damage including damage to the 115 KV
transmission line to the Whelan Energy Center. Line crews
responded immediately to restore power and repair the damage.
Steve Scherr
updated the Board on the forest land purchase. An environmental
site assessment is underway.
The discussion
on Hastings Utilities’ marketing process was postponed to the
next meeting.
Marv Schultes
stated that the Review of Exempt from City Service Evaluations
should be done in Executive Session when the Board is ready to
do this.
Al Meyer gave a
review of PPGA activities and the minutes of the PPGA Board
meetings were reviewed.
Moved by Hunt,
seconded by Poppe, that the following items on the Consent
Agenda be approved:
a. Review, correction or approval of
minutes of May 29, 2008, meeting
b.
Review and approval of checks issued June 9, 2008, with the
exception of claim number
01917 to Helmann & Sullivan, P.C., claim number 01981 to
Westland Building Co., Inc., and
claim number 01990 to Phil Johnson & Associates, Inc.
c. Review of payroll for period
ending June 7, 2008
d.
Approval of the following work orders:
EL-95 New three-phase overhead transformer bank to
serve a new irrigation well and
pivot in Section 28, Township 8 North, Range 9 West, ½ mile
west of Blaine
Ave., south side of 58th St. (Lochland
Rd.)
Estimated Cost: $ 2,820
GA-230 Replacement of 4” MP gas main on South St., Laird Ave.
to Woodland Ave.;
Woodland Ave., South St. to B St.; and B St., Woodland Ave. to
Emerson Ave.;
and replacement 2” MP gas main on Keystone Ave., B St. north
330’; Queen City
and Maple Ave., B St. to D St.; and D St. Queen City to Maple
Ave.
Estimated Cost: $236,355
Roll Call:
Ayes; Hunt, Poppe, Schlachter, Anderson, Shoemaker. Nays;
None. Motion carried.
Moved by
Schlachter, seconded by Hunt, to approve claim number 01917 to
Helmann & Sullivan, P.C., in the amount of $480.00. Roll Call:
Ayes; Schlachter, Hunt, Anderson, Poppe. Nays; None. Shoemaker
abstained. Motion carried.
Moved by
Schlachter, seconded by Poppe, to approve claim number 01982 to
Westland Building Co, Inc. in the amount of $77,767.31 and claim
number 01190 to Phil Johnson & Associates, Inc. in the amount of
$416.85. Roll Call: Ayes; Schlachter, Poppe, Shoemaker,
Anderson. Nays; None. Hunt abstained. Motion carried.
Under
miscellaneous and future agenda items (Discussion of Usage of
Utility Properties), the Board would like to discuss the
possibility of planting CRP grass on the wellfield land by the
airport that is currently leased. This item will be on the next
board agenda.
Moved by
Schlachter, seconded by Shoemaker, that this Board of
Public Works go into Closed Session, which Closed Session is
clearly necessary for the protection of the public interest in
that said Closed Session will consist of a strategy session
relative to energy supply negotiations. Roll Call: Ayes;
Schlachter, Shoemaker, Poppe, Hunt, Anderson. Nays; None.
Motion carried.
The meeting adjourned at 11:24
a.m.
BACK TO TOP
Board Meeting -
May 29, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station on Thursday, May 29, 2008, at 8:00 a.m. This
meeting was preceded by notice duly published in the Hastings
Tribune on Tuesday, May 27, 2008, and by notices duly posted in
the lobby of the Power Plant Building, 1228 North Denver Avenue,
and the City Hall, 220 N. Hastings Avenue, and was therefore
open to the public.
Present:
Anderson, Hunt, Shoemaker, Poppe, Schlachter
Also Present:
Schultes, Leonhardt, Cogley, DeTour, Struss, Sekora, Sanders,
Stange, Goebel, Mayor Rossen, Scherr, and Guests Robin Vodehnal,
Clark Haberman, Charles Richardson, Ramona Bredthauer, Timothy
Zimmerman, and Michele Bever
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
During customer
comments, Clark Haberman gave a handout to the Board which
included a follow up to his May 15th memorandum, and
a copy of a letter he sent to the U.S. Army Engineering District
in Kansas City.
Charles
Richardson asked if the minutes of the PPGA were available to
the general public.
Timothy
Zimmerman stated a concern with getting sanitary sewer to the
new Prairie Hills Addition. He stated that the new plans which
seem the most feasible for all parties involved will cost
developers of the Prairie Hills Addition more than they
expected. Staff will visit with Dave Wacker to determine why
the plan for the road was changed and will look further at the
feasibility and costs of running sanitary sewer to the front of
the property, the middle and the rear of the lots of the
property. The item will be on the next Board agenda for
discussion.
Marty Stange
gave a presentation on the challenges and costs of adding
fluoride to the Hastings water supply.
Moved by Hunt,
seconded by Schlachter, to forward the fluoride treatment cost
estimate to the Mayor and City Council and give the presentation
at their meeting. Roll Call: Ayes; Hunt, Schlachter,
Shoemaker, Poppe, Anderson. Nays; None. Motion carried.
Marv Schultes
gave a presentation on the partial assignment of resources from
WEC-II with Heartland Consumer Power District (HCPD) and the
Municipal Energy Agency of Nebraska (MEAN).
Moved by Hunt,
seconded by Shoemaker, to approve an agreement for Partial
Assignment of Resources with Heartland Consumer Power District (HCPD).
Roll Call: Ayes; Hunt, Shoemaker, Anderson, Poppe, Schlachter.
Nays; None. Motion carried.
Moved by Poppe,
seconded by Hunt, to approve an agreement for Partial Assignment
of Resources with the Municipal Energy Agency of Nebraska
(MEAN). Roll Call: Ayes; Poppe, Hunt, Shoemaker, Schlachter,
Anderson. Nays; None. Motion carried.
Moved by Hunt,
seconded by Schlachter, to accept the bid from Dan Schmidt &
Associates, Inc., Ontario, Canada, in the amount of $32,600.00
as the lowest and best bid to perform a gap analysis and a mock
audit to assure Hastings Utilities’ compliance with the
reliability standards approved by NERC as per the Energy Policy
Act of 2005. Roll Call: Ayes; Hunt, Schlachter, Shoemaker,
Poppe, Anderson. Nays; None. Motion carried.
An All Hazards
Mitigation Plan is now required as part of the new Federal
Emergency Management Agenda (FEMA) regulations in order for any
local governmental entity to receive funding for pre-hazard
mitigation projects or post-hazard cleanup or damage repair.
Moved by Poppe,
seconded by Schlachter, to approve Resolution No. 2008-04,
participating in the proposed All Hazards Mitigation Planning
process to meet the new FEMA regulations. Roll Call: Ayes;
Poppe, Schlachter, Hunt, Anderson, Shoemaker. Nays; None.
Motion carried.
Steve Scherr
gave an update on the purchase of the Forest Land on East
Highway 6. The City’s Environmental Attorney, Mike Sullivan,
recommends that the Board obtain a Phase I Environmental Site
Assessment “ESA” on the property prior to closing.
Moved by Hunt,
seconded by Schlachter, to obtain a Phase I Environmental Site
Assessment “ESA” Audit on the Forest Land as recommended by
Legal Counsel. Roll Call: Ayes; Hunt, Schlachter, Anderson,
Shoemaker, Poppe. Nays; None. Motion carried.
The February
2008 Monthly Report was presented and discussed.
Keith Leonhardt
gave an update on PPGA activities. There were no PPGA meeting
minutes to review.
Moved by Hunt,
seconded by Schlachter, to provide a copy of the Hastings
Utilities’ and PPGA meeting minutes at no charge at the
Manager’s discretion. Roll Call: Ayes; Hunt, Schlachter,
Shoemaker, Poppe, Anderson. Nays; None. Motion carried.
Moved by
Schlachter, seconded by Poppe, that the following items on the
Consent Agenda be approved:
a. Review, correction or approval
of minutes of May 15, 2008, meeting.
Corrections – the
meeting was held at the North Denver Station, and Hunt abstained
on the Westland Building
Co., Inc. and Phil Johnson &
Associates, Inc. claims.
b. Review and approval of
checks issued May 26, 2008
c. Approval of the following
claims:
- General Operating Fund against
the Electric Fund – $1,705,872.95
- General Operating Fund against
the Combined Fund - $2,409,653.75
- City of Hastings against
the Combined Fund (Resolution No. 1344) - $485,155.00
d.
Review of payroll for period ending May 24, 2008
e.
Approval of the following work orders:
EL-93 Installation of a three-phase overhead transformer bank
for Kully’s renovation of an
existing building at 411 West South St.
Estimated Cost: $8,870
Roll Call: Ayes; Schlachter, Poppe,
Hunt, Anderson, Shoemaker. Nays; None. Motion carried.
Under
Miscellaneous and Future Agenda Items, the Board asked staff to
respond to Mr. Haberman’s questions as presented in a memorandum
at the May 15th Board meeting. Staff will respond
per the Board’s request.
Councilman Hunt
asked the Board to consider sponsoring a Hastings Utilities’
booth at the County Fair. Board members felt that the marketing
process should be discussed at the next meeting.
There was no
executive session.
The meeting adjourned at 11:31
a.m.
BACK TO TOP
Board Meeting -
May 15, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station on Thursday, May 15, 2008, at 8:00 a.m.
This meeting was preceded by notice duly published in the
Hastings Tribune on Tuesday, May 13, 2008, and by notices duly
posted in the lobby of the Power Plant Building, 1228 North
Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and
was therefore open to the public.
Present:
Anderson, Hunt, Shoemaker, Poppe, Schlachter
Also Present:
Schultes, Meyer, Sanders, Zeisler, Pobanz, Cox, Sekora, Cogley,
Kully, Goebel, Scherr, Mayor Rossen, and Guests Dave Buchholz,
Bill Hitesman, Dan Schwartzkopf, Robin Vodehnal, Clark Haberman,
Tom Hastings, Randy Chick, Eldon Orthmann, Charles Richardson,
and Mike Wassenger from McDermott Miller
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
customer comments.
Moved by Hunt,
seconded by Shoemaker, to award an Outstanding Performance Merit
Award to Don Pobanz for his accomplishments since joining
Hastings Utilities. Don has resigned his position to join the
seminary. Roll Call: Ayes; Hunt, Shoemaker, Poppe, Schlachter,
Anderson. Nays; None. Motion carried.
Dave Buchholz
gave a presentation on a consumer survey conducted by the
Hastings Area Chamber of Commerce. The survey gave the Chamber
ideas on further marketing of the Hastings retail businesses.
The Board thanked the Chamber and it’s volunteers for their hard
work.
Moved by Hunt, seconded by Poppe, to
approve an agreement with the Hastings Area
Chamber of Commerce Agreement for an
amount of $25,000 for the year 2008. Roll Call: Ayes; Hunt,
Poppe, Shoemaker, Schlachter, Anderson. Nays; None. Motion
carried.
Moved by Hunt, seconded by Schlachter, that
upon the recommendation from staff, to award a contract for
Phase II of the Cooling Tower Rebuild at WEC Unit 1,
B.I. #2.01, to Midwest Towers, Inc.,
Blue Springs, Missouri, for a total cost of $312,207.00, and
that the Mayor and City Clerk be authorized to enter into
contract with said company accordingly. Roll Call: Ayes; Hunt,
Schlachter, Poppe, Anderson, Shoemaker. Nays; None. Motion
carried.
Discussion was
held on the cleaning services contract at Hastings Utilities.
Staff will accept proposals until July 1st from
interested cleaning companies to do the cleaning services.
Mike Wassenger of
McDermott Miller presented
the 2007 Hastings Utilities Audit. A clean audit was issued.
Don Cox gave a presentation on Wholesale
Natural Gas Prices, Purchase Gas Adjustment (PGA) and Fuel
Adjustment Charge (FAC). He reported
that natural gas prices are very high, similar to oil prices,
and would like customers of Hastings Utilities to prepare for
high heating bills this winter.
Steve Scherr
updated the Board on the status of the land purchase from U.S.
Forest.
Al Meyer gave a
brief update on PPGA activities. The minutes of the PPGA
meetings were reviewed.
Moved by
Schlachter, seconded by Hunt, that the following items on the
Consent Agenda be approved:
a.
Review, correction or approval of minutes of May 1, 2008,
meeting
b. Review and approval of
checks issued May 12, 2008, excluding claim number 01740 to
Westland Building Co., Inc. and claim number 01750 to Phil
Johnson & Associates, Inc.
c.
Review of payroll for period ending May 10, 2008
d.
Approval of the following work orders:
PL-634 Phase II of cooling tower
rebuild at WEC Unit 1.
Estimated Cost: $354,320
El-78 Conversion from 4.16 KV to
13.8 KV in the alley between 1st St. and 2nd
St., Burlington Ave. to Minnesota Ave.
Estimated Cost: $984,270
Roll Call: Ayes; Schlachter, Hunt,
Anderson, Poppe, Shoemaker. Nays; None. Motion carried.
Moved by Poppe,
seconded by Schlachter, to approve claim number 01740 to
Westland Building Co., Inc. in the amount of $24,990.30 and
claim number 01750 to Phil Johnson & Associates, Inc. in the
amount of $308.02. Roll Call: Ayes; Poppe, Schlachter,
Shoemaker, Anderson. Nays; None. Hunt Abstained.
Motion carried.
Under
miscellaneous and future agenda items, Marv Schultes stated that
Ron Sanders was planning to attend the “All Hazards Mitigation
Planning as Related to FEMA” meeting.
Moved by Hunt,
seconded by Schlachter, that this Board of Public Works
go into Closed Session, which Closed Session is clearly
necessary for the protection of the public interest and for the
prevention of needless injury to the reputation on an
individual, which individual has not requested a public meeting,
in order to discuss certain matters relating to personnel and
that said Closed Session will consist of a strategy session
relative to energy supply negotiations. Roll Call: Ayes; Hunt,
Schlachter, Anderson, Poppe, Shoemaker. Nays; None. Motion
carried.
The meeting
adjourned at 11:19 a.m.
BACK TO TOP
Board Meeting -
May 1, 2008
A regular
meeting of the Board of Public Works was held at the Whelan
Energy Center on Thursday, May 1, 2008, at 8:00 a.m. This
meeting was preceded by notice duly published in the Hastings
Tribune on Tuesday, April 29, 2008, and by notices duly posted
in the lobby of the Power Plant Building, 1228 North Denver
Avenue, and the City Hall, 220 N. Hastings Avenue, and was
therefore open to the public.
Present:
Anderson, Hunt, Shoemaker, Poppe
Absent: Schlachter
Also Present: Schultes, Sanders, Cogley, Vrooman, Belau, Kully,
Goebel, Scherr, and Thomas Lee from Black & Veatch
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
customer comments.
Moved by Shoemaker, seconded by Poppe, to
approve Change Order Number 1 to ERU Building HVAC Modifications
at Pollution Control Facility with Rutt’s Heating & Air
Conditioning, Hastings, Nebraska, for a net addition of
$10,186.00, and that the Chairman of the Board be authorized to
sign. Roll Call: Ayes; Shoemaker, Poppe, Hunt, Anderson.
Nays; None. Motion carried.
A discussion was held on the usage
of the 90 acres wellfield property
adjacent to Hastings Airport. The Board decided to have further
discussion at a meeting in June to include other properties
including possibly the airport land.
The January 2008
Monthly Report was presented and discussed.
Moved by Poppe, seconded by Hunt, to
authorize the transfer of $5,000,000 in accordance with staff
recommendation from the Electric Rate Stabilization Fund to the
Electric Revenue Fund. Roll Call: Ayes; Poppe, Hunt, Anderson,
Shoemaker. Nays; None. Motion carried.
Lee Vrooman gave a presentation on the PPGA
activities and the minutes were reviewed. Thomas Lee of Black &
Veatch gave an informative presentation on the safety issues
planned for the construction site.
Moved by Hunt, seconded by Poppe, that the
following items on the Consent Agenda be approved;
a.
Review, correction or approval of minutes of April 17, 2008,
meeting
b. Review and approval of
checks issued April 28, 2008, excluding claim number 01585 to
Westland Bldg. Corp.
c. Approval of the following
claims:
- General Operating Fund
against the Electric Fund – $2,383,058.25
- General Operating Fund
against the Combined Fund - $2,618,505.74
- Increase the General
Operating Fund - $4,500,000
d.
Review of payroll for period ending April 26, 2008
e.
Approval of the following work orders:
EL-89 Installation of
three-phase overhead and underground electric line from North
Denver Station switchgear.
Estimated Cost: 33,399
EL-90 Installation of a
single-phase overhead electric line and polemount transformer
to serve Island Supply Welding’s new location at 409 West J
St.
Estimated Cost: $12,219
GA-228 New 4” PE gas main on 7th
St., Bellevue Ave. to Lexington Ave.; on the east
side of Lexington Ave., 7th St. north 185’; then east
to Burlington Ave. in an
easement, and on 7th St., Lincoln Ave. to Hastings
Ave.
Estimated Cost: $78,800
GA-232 New 1-1/4” PE 3408 gas main on
easement north of Crane Circle Dr.
Estimated Cost: $10,513
WA-236 Replacement of inoperable fire
hydrants in the water system.
Estimated Cost: $27,499
Roll Call:
Ayes; Hunt, Poppe, Shoemaker, Anderson. Nays; None. Motion
carried.
Moved by
Shoemaker, seconded by Poppe, to approve claim number 01585 to
Westland Bldg. Corp. in the amount of $339.96. Roll Call:
Ayes; Shoemaker, Poppe, Anderson. Nays; None. Hunt abstained.
Motion carried.
There were no
new miscellaneous and future agenda items.
Moved by Hunt,
seconded by Shoemaker, that this Board of Public Works go
into Closed Session, which Closed Session is clearly necessary
for the protection of the public interest and for the prevention
of needless injury to the reputation on an individual, which
individual has not requested a public meeting, in order to
discuss certain matters relating to personnel and that said
Closed Session will consist of a strategy session relative to
energy supply negotiations. Roll Call: Ayes; Hunt, Shoemaker,
Poppe, Anderson. Nays; None. Motion carried.
The meeting
adjourned at 11:20 a.m.
BACK TO TOP
Board Meeting -
April 17, 2008
A regular
meeting of the Board of Public Works was held at the North
Denver Station Board Room on Thursday, April 17, 2008, at 8:00
a.m. This meeting was preceded by notice duly published in the
Hastings Tribune on Tuesday, April 15, 2008, and by notices duly
posted in the lobby of the Power Plant Building, 1228 North
Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and
was therefore open to the public.
Present:
Anderson, Hunt, Shoemaker, Poppe
Absent: Schlachter
Also Present: Schultes, Meyer, Sanders, Cogley, Barfknecht,
Kully, Goebel, Scherr, Humphrey, Sullivan, Patterson, Robin
Vodehnal and Clark Haberman
