SCHEDULE OF
BOARD OF
PUBLIC WORKS
MEETINGS IN 2010
The
Board of Public Works will meet in regular session on the
following dates in the Board Room, Hastings Utilities, 1228 N.
Denver Ave. An agenda is available at the office of the Manager
of Utilities. The meetings will start at 8:00 a.m.
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January 14 |
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July
15 |
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January 28 |
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July
29 |
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February 11 |
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August 12 |
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February 25 |
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September 2 |
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March
11 |
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September 16 |
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April
1 |
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September 30 |
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April
15 |
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October 14 |
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April
29 |
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October 28 |
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May 13 |
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November 11 |
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June 3 |
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December 2 |
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June
17 |
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December 16 |
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July 1 |
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December 30 |
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Board Meeting -
July 29, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, July 29, 2010, at 8:00 a.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Tuesday,
July 27, 2010, and by notices duly posted in the lobby of
Hastings Utilities, 1228 North Denver Avenue, and the City Hall,
220 N. Hastings Avenue, and was therefore open to the public.
Present:
Anderson, Hunt, Dewalt, Krieger, Shoemaker
Also Present: Schultes, Meyer, Sanders, Cox, Cogley, Goebel,
Scherr, and Odom (10:10 a.m.)
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
public comments.
Moved by
Krieger, seconded by Hunt, that the following items on the
Consent Agenda be approved:
a. Review, correction or approval of
minutes of the July 15, 2010, meeting
b. Review and approval of checks
issued July 26, 2010
c. Approval of the following claims:
- General Operating Fund
against the Electric Fund – $ 2,108,807.20
- General Operating Fund
against the Combined Fund - $ 1,495,553.80
d. Review of payroll for period
ending July 17, 2010
Roll Call:
Ayes; Krieger, Hunt, Anderson, Shoemaker, Dewalt. Nays; None.
Motion carried.
Moved by Dewalt,
seconded by Shoemaker, to approve Revision 1 to Exhibit B
Transmission Facilities of the Operating Agent Agreement between
Hastings Utilities and PPGA for WEC-2, and that the Chairman of
the Board be authorized to sign said Revision. Roll Call:
Ayes; Dewalt, Shoemaker, Anderson, Hunt, Krieger. Nays; None.
Motion carried.
Moved by
Krieger, seconded by Shoemaker, to approve the Restated and
Amended Interconnection and Interchange Agreement between NPPD
and Hastings Utilities, and that the Chairman of the Board be
authorized to sign said Agreement. Roll Call: Ayes; Krieger,
Shoemaker, Dewalt, Hunt, Anderson. Nays; None. Motion carried.
Moved by Dewalt,
seconded by Shoemaker, to approve the Transmission Facilities
Operations and Maintenance Agreement between NPPD and Hastings
Utilities, and that the Chairman of the Board be authorized to
sign said Agreement. Roll Call: Ayes; Dewalt, Shoemaker, Hunt,
Anderson, Krieger. Nays; None. Motion carried.
Moved by
Krieger, seconded by Dewalt, to approve the Coal Supply
Agreement between Chief Ethanol Fuels and Hastings Utilities.
Krieger withdraw his motion and Dewalt withdrew her second.
This item may be
discussed further during executive session.
Allen Meyer gave
an update on PPGA Activities.
Under
Miscellaneous and Future Agenda Items, Marv Schultes reported
that the new induction street lights have been installed on 38th
Street and are now operational. The downtown street lighting
maintenance is also underway and customers have shown
appreciation for what is being done.
Discussion
continued on the Coal Supply Agreement between Chief Ethanol
Fuels and Hastings Utilities.
Moved by Dewalt,
seconded by Krieger, to approve the Coal Supply Agreement
between Chief Ethanol Fuels and Hastings Utilities with
corrections, and that the Chairman of the Board be authorized to
sign said Agreement. Roll Call: Ayes; Dewalt, Krieger, Hunt,
Anderson, Shoemaker. Nays; None. Motion carried.
Moved by
Shoemaker, seconded by Krieger, that this Board go into Closed
Session, which Closed Session is clearly necessary for the
public interest in that said Closed Session will consist of a
strategy session relative to pending litigation. Roll Call:
Ayes; Shoemaker, Krieger, Hunt, Dewalt, Anderson. Nays; None.
Motion carried.
The meeting
closed to the public at 11:08 a.m. The executive session
consisted of Board Members, Council Liaisons, the Board’s
Attorney, and staff.
Moved by Hunt,
seconded by Dewalt, that the meeting be reopened to the public
at 11:17 a.m. and that no decisions were made nor official
actions taken during said Closed Session. Roll Call: Ayes;
Hunt, Dewalt, Anderson, Shoemaker, Krieger. Nays; None. Motion
carried.
The meeting adjourned at 11:17 a.m.
BACK TO TOP
Board Meeting -
July 15, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, July 15, 2010, at 8:00 a.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Wednesday,
July 13, 2010, and by notices duly posted in the lobby of
Hastings Utilities, 1228 North Denver Avenue, and the City Hall,
220 N. Hastings Avenue, and was therefore open to the public.
Present:
Anderson, Hunt, Dewalt, Krieger, Shoemaker
Also Present: Schultes, Meyer, Leonhardt, Sanders, Cogley,
Goebel, Scherr, and Odom
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
public comments.
Moved by Hunt,
seconded by Krieger, that upon the recommendation from staff, to
award a contract for NDS Control Upgrade (2010-06 FC-24, B.I.
2.09) to Emerson Process Management, Tinley Park, Illinois, in
the amount of $438,659 including applicable sales tax, and that
the Mayor and City Clerk be authorized to enter into contract
with said company accordingly and to approve the associated work
order PL-642.
Moved by
Shoemaker, seconded by Krieger, to table the recommendation for
award of contract and associated work order PL-642 until later
in the meeting when more information is available. Roll Call:
Ayes; Shoemaker, Krieger, Hunt, Dewalt, Anderson. Nays; None.
Motion carried.
Moved by
Krieger, seconded by Dewalt, to approve the following items on
the Consent Agenda, with the exception of work order PL-642.
a. Review, correction or approval of
minutes of the July 1, 2010, meeting
b. Review and approval of checks
issued July 12, 2010, with the exception of check number 9375 to
Sullivan Shoemaker Witt & Burns
and check number 9407 to Phil Johnson & Associates,
Inc.
c. Review of payroll for period
ending July 3, 2010
d. Approval of the following work
orders:
WA-258 Reconnection
of services on East 7th St., Ash Ave. to 2nd
Ave.
Estimated Cost: $ 38,015
PL-642 Upgrade NDS
DCS to Windows Operating System.
Estimated Cost: $481,939
Roll Call:
Ayes; Krieger, Dewalt, Shoemaker, Hunt, Anderson. Nays; None.
Motion carried.
Moved by Hunt,
seconded by Dewalt, to approve check number 9375 to Sullivan
Shoemaker Witt & Burns in the amount of $6,055.42. Roll Call:
Ayes; Hunt, Dewalt, Anderson, Krieger. Nays; None. Shoemaker
abstained. Motion carried.
Moved by
Krieger, seconded by Shoemaker, to approve check number 9407 to
Phil Johnson & Associates, Inc. in the amount of $245.61. Roll
Call: Ayes; Krieger, Shoemaker, Dewalt, Anderson. Nays; None.
Hunt abstained. Motion carried.
Discussion on
held on a draft letter to a possible future owner of the Phil
Johnson & Associates, Inc. Water System. The Board authorized
staff to work with legal counsel to incorporate their
recommended changes into the letter and send the letter to the
possible future owner.
Moved by
Shoemaker, seconded by Krieger, to bring from the table the
motion to award a contract for NDS Control Upgrade and
associated Work Order PL-642. Roll Call: Ayes; Shoemaker,
Krieger, Anderson, Dewalt, Hunt. Nays; None. Motion carried.
Keith Leonhardt
reported that the new operating system for the NDS Control
Upgrade would be Windows 7.
Vote on main
motion:
Moved by Hunt,
seconded by Krieger, that upon the recommendation from staff, to
award a contract for NDS Control Upgrade (2010-06 FC-24, B.I.
2.09) to Emerson Process Management, Tinley Park, Illinois, in
the amount of $438,659 including applicable sales tax, and that
the Mayor and City Clerk be authorized to enter into contract
with said company accordingly and to approve the associated work
order PL-642. Roll Call: Ayes; Hunt, Krieger, Shoemaker,
Anderson, Dewalt. Nays; None. Motion carried.
The May 2010
Monthly Report was presented and discussed. Staff was asked to
determine the reasons why on page 21 there were more water
meters in 2010 from 2009 and less for gas meters in 2010 than
2009. Staff will try to obtain that information for the next
meeting.
Allen Meyer gave
a presentation on PPGA activities and the minute of the PPGA
Board Meeting were reviewed.
Under
Miscellaneous and Future Agenda Items, Chairman Anderson
assigned different dates to items that were to come to the Board
in July.
Moved by Hunt,
seconded by Shoemaker, that this Board go into Closed Session,
which Closed Session is clearly necessary for the public
interest in that said Closed Session will consist of a strategy
session relative to pending litigation. Roll Call: Ayes; Hunt,
Shoemaker, Dewalt, Anderson, Krieger. Nays; None. Motion
carried.
The meeting
closed to the public at 9:37 a.m. The executive session
consisted of Board Members, Council Liaisons, the Board’s
Attorney, and staff.
Moved by Hunt,
seconded by Krieger, that the meeting be reopened to the public
at 10:17 a.m. and that no decisions were made nor official
actions taken during said Closed Session. Roll Call: Ayes;
Hunt, Krieger, Dewalt, Anderson, Shoemaker. Nays; None. Motion
carried.
The meeting
adjourned at 10:17 a.m.
BACK TO TOP
Board Meeting -
July 1, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, July 1, 2010, at 8:00 a.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Wednesday,
June 30, 2010, and by notices duly posted in the lobby of
Hastings Utilities, 1228 North Denver Avenue, and the City Hall,
220 N. Hastings Avenue, and was therefore open to the public.
Present:
Anderson, Hunt, Dewalt, Krieger, Shoemaker
Also Present: Meyer, Sanders, Sekora, Cogley, Goebel, Scherr,
Odom, and Ron Seymour (UNL – Adams County Extension)
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
During public
comments, Ron Seymour ((UNL – Adams County Extension) thanked
Hastings Utilities for updating the transclosure that was
located at 12th Street and Burlington Avenue. He
asked for support from the Board for relocation of the power
line that is in the middle of the Highland Park cemetery.
Moved by Hunt,
seconded by Shoemaker, that the recommendation from the Merit
Award Committee to award a Humanitarian Merit Award to Lance
Conklin be approved. Roll Call: Ayes; Hunt, Shoemaker,
Krieger, Dewalt, Anderson. Nays; None. Motion carried.
Moved by
Krieger, seconded by Dewalt, that the following items on the
Consent Agenda be approved:
a. Review, correction or approval of
minutes of the June 17, 2010, meetings
b. Review and approval of checks
issued June 28, 2010
c. Approval of the following claims:
- General Operating Fund
against the Electric Fund – $2,148,931.57
- General Operating Fund against the Combined Fund - $1,482,307.31
d. Review of payroll for period
ending June 19, 2010
Roll Call:
Ayes; Krieger, Dewalt, Anderson, Hunt, Shoemaker. Nays; None.
Motion carried.
Moved by Hunt,
seconded by Shoemaker, to write off uncollectible
accounts for accounting purposes only in the amount of
$24,127.39, and that staff be instructed to continue collection
efforts on these accounts. Roll Call: Ayes; Hunt, Shoemaker,
Dewalt, Anderson, Krieger. Nays; None. Motion carried.
Ron Sekora gave a presentation on the
options of moving the power line at Highland
Park Cemetery. The Board suggested that Mr. Seymour and others
work together to obtain funding for the project.
Moved by
Shoemaker, seconded by Hunt, to accept the reports of staff on
the costs of relocating the power line at Highland Park
Cemetery, to support the objective of moving the power lines,
and agree that Hastings Utilities will participate financially
with other entities to be determined. Roll Call: Ayes;
Shoemaker, Hunt, Anderson, Dewalt, Krieger. Nays; None. Motion
carried.
Ron Sanders gave
a presentation on unaccounted for water. No specific incident
was found to have caused the unaccounted for number in the April
monthly report.
Allen Meyer gave
an update on PPGA Activities and the minutes were reviewed.
Under
Miscellaneous and Future Agenda Items, Chairman Anderson
reminded the Board that the Council Worksession would be held at
the Whelan Energy Center tonight at 7:00 p.m.
Allen Meyer
reported that a 2nd Street Subsite Agreement with EPA
was approved by the City Council.
Moved by
Krieger, seconded by Dewalt, that this Board go into Closed
Session, which Closed Session is clearly necessary for the
public interest in that said Closed Session will consist of a
strategy session relative to litigation. Roll Call: Ayes;
Krieger, Dewalt, Hunt, Anderson, Shoemaker. Nays; None. Motion
carried.
The meeting
closed to the public at 10:10 a.m. The executive session
consisted of Board Members, Council Liaisons, the Board’s
Attorney, and staff.
Moved by
Shoemaker, seconded by Hunt, that the meeting be reopened to the
public at 10:55 a.m. and that no decisions were made nor
official actions taken during said Closed Session. Roll Call:
Ayes; Shoemaker, Hunt, Anderson, Krieger, Dewalt. Nays; None.
Motion carried.
The meeting
adjourned at 10:55 a.m.
BACK TO TOP
Board Meeting -
June 17, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, June 17, 2010, at 5:00 P.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Tuesday,
June 15, 2010, and by notices duly posted in the lobby of
Hastings Utilities, 1228 North Denver Avenue, and the City Hall,
220 N. Hastings Avenue, and was therefore open to the public.
Present: Anderson, Hunt,
Dewalt, Krieger
Absent: Shoemaker
Also Present: Schultes, Meyer, Sanders, Cogley, Sekora, Goebel,
Scherr, William Phillips, and Elizabeth Florian
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
The Chairman
gave the public an opportunity to speak and there were no public
comments.
Board Member
Hunt excluded himself as a Board Member during the discussion on
Item 7 (Discussion of Services Provided to the Phil Johnson &
Associates Water System).
Chairman
Anderson explained this item was on the agenda so the Board
could visit about the services offered to the new owners of the
Phil Johnson & Associates water system.
William Phillips
(Phillips Industries) spoke regarding the Phil Johnson &
Associates water system. Mr. Phillips stated that he was
surprised to read in the newspaper that the water system
currently owned by Mr. Hunt was being discussed at the Board of
Public Works meeting. He had read in the Hastings Tribune that
Mr. Niemoth had formed an LLC and advertised this in legal
notices as the Industrial East Water Systems LLC.
Mr. Willis Hunt
told the Board that his request to have this item on the agenda
had to do with the fact that he would like to have something in
writing offering any new owners of the water system the same
services that Hastings Utilities has provided to the Phil
Johnson & Associates.
Attorney Scherr
suggested the Board authorize staff to prepare a Resolution to
lay out the terms with the new owner.
Moved by
Anderson, seconded by Dewalt, to authorize staff with the
assistance of legal counsel to meet with the potential new
owners of the Phil Johnson & Associates water system to discuss
terms and conditions for continued supply of wholesale water to
the water system and bring a recommendation back to the Board.
Roll Call: Ayes; Anderson, Dewalt, Krieger. Nays; None.
Motion carried.
Mr. Hunt resumed
his function as Board Member at the table.
A discussion of
Out of District Water and Sanitary Fee for Lots 1 and 2 Florian
Subdivision (N. Elm Avenue) was held. Elizabeth Florian stated
that she felt they should not be responsible for the legal fees
that were accrued during the negotiations with the Vandeventers
on the sanitary sewer out of district fee.
Moved by Hunt,
seconded b y Krieger, that this Board go into Closed Session,
which Closed Session is clearly necessary for the public
interest in that said Closed Session will consist of a strategy
session relative to legal advise on negotiations. Roll Call:
Ayes; Hunt, Krieger, Dewalt, Anderson. Nays; None. Motion
carried.
The meeting
closed to the public at 5:27 p.m. The executive session
consisted of Board Members, Council Liaison Goebel, the Board’s
Attorney, and staff.
Moved by
Krieger, seconded by Dewalt, that the meeting be reopened to the
public at 5:35 p.m., and that no decisions were made nor
official actions taken during said Closed Session. Roll Call:
Ayes; Krieger, Dewalt, Hunt, Anderson. Nays; None. Motion
carried.
Moved by
Krieger, seconded by Dewalt, to settle the Out of District
Sanitary Sewer Fee for Lots 1 and 2 Florian Subdivision (N. Elm
Avenue) for an amount of $2,487.68, which will not include the
legal fees. Roll Call: Ayes; Krieger, Dewalt, Anderson. Nays;
Hunt. Motion carried.
Moved by Dewalt,
seconded by Krieger, that the following items on the Consent
Agenda be approved:
a. Review, correction or approval of
minutes of the June 3, 2010, meeting
b. Review and approval of checks
issued June 14, 2010, with the exception of check number 9076
to Phil Johnson & Associates
c. Review of payroll for period
ending June 5, 2010
d. Approval of the following work
orders:
WA-254 New 8” D.I.P. Water
Main on 14th St., Baltimore Ave. to MacArthur Rd.
Estimated Cost: $54,868
Roll Call:
Ayes; Dewalt, Krieger, Hunt, Anderson. Nays; None. Motion
carried.
Moved by
Krieger, seconded by Dewalt, to approve check number 9076 to
Phil Johnson & Associates in the amount of $200.69. Roll Call:
Ayes; Krieger, Dewalt, Anderson. Nays; None. Hunt abstained.
Motion carried.
A discussion was
held on approving a Consent to Review of Hastings Utilities
Indirect Charges. The Public Power Generation Agency has hired
Black & Veatch to review the HU Indirect Charges and need the
consent of HU to go forward with the study.
Moved by Dewalt,
seconded by Hunt, that the Board authorize approval of consent
to the study to review the HU Indirect Charges. Roll Call:
Ayes; Dewalt, Hunt, Anderson, Krieger. Nays; None. Motion
carried.
A discussion was
held on the power line and switch box at Highland Park Cemetery
and Ron Sekora gave a presentation on the location of the power
line and the switch box. Mr. Sekora showed a picture of a
padmount transformer that would replace the old transclosures
that we are replacing in the electric system as they need
replacement. The padmount transformer is significantly smaller
than the transclosure. The Board felt that would be a good
improvement.
The board
discussed the location of the overhead power line in the
cemetery which has been located in the cemetery for more than 50
years and has been rebuilt and in good operating condition.
Members of the board expressed concern for options and who would
pay any costs. The board directed staff to bring back potential
options and cost estimates to the board.
The April 2010
Monthly Report was presented and discussed. Mr. Hunt questioned
the numbers showing unaccounted for water. Mr. Schultes will
research the reason for the unaccounted for water increase and
report at the next meeting.
There was no
update on PPGA activities and no minutes to review at this
time. Mr. Meyer did report that the WEC-2 construction is on
schedule.
Under
Miscellaneous and Future Agenda Items, Mr. Schultes reported
that there was a 115 KV circuit breaker failure at the 7th
Street substation over the weekend which will require
replacement and expensive repairs.
Moved by Hunt,
seconded by Krieger, that this Board go into Closed Session,
which Closed Session is clearly necessary for the public
interest and for the prevention of needless injury to the
reputation of an individual, which individual has not requested
a public meeting, in order to discuss certain matters relating
to personnel. Roll Call: Ayes; Hunt, Krieger, Dewalt,
Anderson. Nays; None. Motion carried.
The meeting
closed to the public at 6:52 p.m. The executive session
consisted of Board Members, Council Liaison Goebel, the Board’s
Attorney, and staff.
Moved by Dewalt,
seconded by Krieger, that the meeting be reopened to the public
at 6:56 p.m., and that no decisions were made nor official
actions taken during said Closed Session. Roll Call: Ayes;
Dewalt, Krieger, Anderson, Hunt. Nays; None. Motion carried.
The meeting adjourned at 6:58 p.m.
A special
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, June 17, 2010, at 7:00 p.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Monday, May
10, 2010, and by notices duly posted in the lobby of Hastings
Utilities, 1228 North Denver Avenue, and the City Hall, 220 N.
Hastings Avenue, and was therefore open to the public.
Present:
Anderson, Hunt, Dewalt, Krieger
Absent: Shoemaker
Also Present: Schultes, Sanders, Cogley, Stange, J. Sidlo,
Goebel, Scherr, Bob Samuelson (Resident), Charles Wagner
(Village of Juniata), Ron Seymour (UNL – Adams County
Extension), Daryl Anderson (Little Blue NRD), Michele Bever
(South Heartland District Health Department), William Phillips
(Phillips Industries), and Glen Kroeker (Adams County Planning &
Zoning)
Public Hearing on the Wellhead Protection
Plan took place.
Glen Kroeker (Adams County P&Z) gave
testimony in support of the plan and how it brought the
different stakeholders together. He stated that water quality
around the world and in this area will be even more important in
the future. He commented on the quality of the plan and thanked
the Board of Public Works for allowing staff to work on this
vital project. He is happy to see the plan go forward and asked
that the public be continued to be involved.
There was no opposition to the plan and no
other public comments.
The Public
Hearing was closed.
Moved by
Hunt, seconded by Krieger, to approve Resolution No. 2010-03
approving the April 21, 2010, Wellhead Protection Plan. Roll
Call: Ayes; Hunt, Krieger, Anderson, Dewalt. Nays; None.
Motion carried.
The meeting adjourned at 7:14 p.m.
BACK TO TOP
Board Meeting -
June 3, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, June 3, 2010, at 8:00 a.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Tuesday,
June 1, 2010, and by notices duly posted in the lobby of
Hastings Utilities, 1228 North Denver Avenue, and the City Hall,
220 N. Hastings Avenue, and was therefore open to the public.
Present:
Anderson, Hunt, Dewalt, Shoemaker, Krieger
Also Present: Schultes, Meyer, Sanders, Cogley, Odom, Goebel,
Scherr, Sekora, Cox, Larson, Liehr, Ron Seymour, Elizabeth
Florian, Dee Haussler and Dave Rippe
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
The Chairman
gave the public an opportunity to speak. Ron Seymour from the
Adams County Extension Office informed the Board of Public Works
that his office has obtained a UNL Extension Project grant to
plant trees. He has a preliminary plan to plant six trees on
the east side of Hastings Avenue between 12th and 14th
Street. He asked permission from the Board to do this. The
Board asked Mr. Seymour to work with staff on the locations of
the trees to make sure they are not in conflict with future
projects.
Discussion was
held on the Out of District Water and Sanitary Fee for Lots 1
and 2 Florian Subdivision (N. Elm Avenue). Elizabeth Florian
spoke against the fee that is being levied against their
property. The Board will have Steve Scherr review the
information submitted and the item will be on the next agenda.
Moved by Hunt,
seconded by Krieger, that upon the recommendation of staff, to
award a contract for NDS Wash Bay Addition – Informal Contract
2010-05 IC-19 (B.I. 6.05) to Carmichael Construction, Hastings,
Nebraska, in the amount of $138,800.00, including sales tax, and
that the Chairman of the Board be authorized to enter into
contract with said company accordingly. Roll Call: Ayes; Hunt,
Krieger, Shoemaker, Dewalt, Anderson. Nays; None. Motion
carried.
Moved by Dewalt,
seconded by Shoemaker, that the following items on the Consent
Agenda be approved:
a. Review, correction or approval of
minutes of the May 13, 2010, meeting
b. Review and approval of checks
issued May 28, 2010
c. Approval of the following claims:
- General Operating Fund
against the Electric Fund – $3,355,320.50
- General Operating Fund
against the Combined Fund - $1,830,353.36
d. Review of payroll for period
ending May 22, 2010
e. Approval of the following work
orders:
CO-144 The NDS Wash Bay Addition for Hastings
Utilities.
Estimated Cost: $156,372
Shoemaker
mentioned that OPPD uses outside advertisement on their customer
newsletter to help fund a program like the Heat Share Program at
Hastings Utilities. The Board decided to discuss this option
and other advertisement ideas at an August meeting.
After further
discussion, the following Roll Call vote was taken on the
motion: Ayes; Dewalt, Shoemaker, Krieger, Hunt, Anderson.
Nays; None. Motion carried.
Don Cox gave a
brief update on the status of the Energy Pioneer Solutions (EPS)
agreement. There have been approximately 100 inquiries on
utility usage with 20 customers signed up for June billing.
Moved by Hunt,
seconded by Dewalt, to accept the April 28, 2010, Proposal for
Quarterly Review from McDermott & Miller for quarters ending
June 30, 2010, and September 30, 2010, for a fee not to exceed
$900.00 per quarterly review. Roll Call: Ayes; Hunt, Dewalt,
Anderson, Shoemaker, Krieger. Nays; None. Motion carried.
An update on
Meter Pit Replacement Costs was given from Ron Sanders. There
are approximately 124 meter pits that need to be reviewed. Of
those, 15 have received letters to get the pits removed.
Moved by
Shoemaker, seconded by Hunt, to amend the meter pit removal
incentive policy to pay 75% of the cost of the pit removal up to
$600.00 through December 31, 2012, to be effective for any
applications for incentives that have not been received before
5:00 p.m. on June 3, 2010. Roll Call: Ayes; Shoemaker, Hunt,
Anderson, Dewalt, Krieger. Nays; None. Motion carried.
Dee Haussler of
HEDC introduced Dave Rippe, who has been hired to work under Mr.
Haussler until his proposed retirement in 2011.
A discussion was
held on the process to review the Exempt from City Service
Evaluations. Chairman Anderson appointed Jeanette Dewalt and
himself to a committee to work on the process of evaluating the
employees and they will then involve the entire board.
Under
Miscellaneous and Future Agenda Items, Board member Shoemaker
asked to have the presentation on Smart Technology updated and
given at a meeting in July. Chairman Anderson asked to include
a presentation on the GIS System.
Board member
Hunt asked to have a discussion at the next meeting on the
services provided to a new owner of the Phil Johnson &
Associates Water System.
There was no
executive session.
The meeting
adjourned at 10:23 a.m.
BACK TO TOP
Board Meeting -
May 13, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, May 13, 2010, at 8:00 a.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Tuesday, May
11, 2010, and by notices duly posted in the lobby of Hastings
Utilities, 1228 North Denver Avenue, and the City Hall, 220 N.
Hastings Avenue, and was therefore open to the public.
Present:
Anderson, Hunt, Dewalt, Shoemaker
Absent: Krieger
Also Present: Schultes, Meyer, Sanders, Cogley, Odom, Goebel,
Scherr, Mayor Powers, Sekora, Redding
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
The Chairman
gave the public an opportunity to speak and there were no public
comments.
Moved by Dewalt,
seconded by Hunt, that the following items on the Consent Agenda
be approved:
a. Review, correction or approval of
minutes of the April 29, 2010, meeting
b. Review and approval of checks
issued May 10, 2010, with the exception of check no. 8613 to
Gessford Machine Shop, check no. 8745 to Sullivan
Shoemaker Witt & Burns, check no. 8767
to Phil Johnson & Associates
c. Review of payroll for period
ending May 8, 2010
d. Approval of the following work
orders:
GA-261 West Town Border and
Peak Shaving West Plant replacement of control/monitoring
equipment.
Estimated Cost: $92,214
SL-62 Installation of
street lights on Madden Rd., Lochview Dr. to Baltimore Ave.
Estimated Cost: $16,146
e. Approval of the following real
estate improvement contract:
URL 2010-3 Skye Loch, LLC
for Lots 1-3, and Lots 5, 7, 8, 9 and 10, Block 1 Skye Loch 8th
Subdivision; and Lot 13, Block 1, Skye Loch 13th
Subdivision
Roll Call:
Ayes; Dewalt, Hunt, Anderson, Shoemaker. Nays; None. Motion
carried.
Moved by Hunt,
seconded by Dewalt to approve check no. 8613 to Gessford Machine
Shop in the amount of $2,224.57. Roll Call: Ayes; Hunt,
Dewalt, Shoemaker. Nays; None. Anderson abstained. Motion
carried.
Moved by Hunt,
seconded by Dewalt , to approve check no. 8745 to Sullivan
Shoemaker Witt & Burns in the amount of $10,734.75. Roll Call:
Ayes; Hunt, Dewalt, Anderson. Nays; None. Shoemaker
abstained. Motion carried.
Moved by Dewalt,
seconded by Shoemaker, to approve check no. 8767 to Phil Johnson
& Associates in the amount of $1,468.96. Roll Call: Ayes;
Dewalt, Shoemaker, Anderson. Nays; None. Hunt abstained.
Motion carried.
Moved by Hunt
seconded by Shoemaker, that this Board go into Closed Session,
which Closed Session is clearly necessary for the public
interest in that said Closed Session will consist of a strategy
session relative to potential litigation and personnel. Roll
Call: Ayes; Hunt, Shoemaker, Dewalt, Anderson. Nays; None.
Motion carried.
The meeting
closed to the public at 8:10 a.m. The executive session
consisted of Board Members, Council Liaisons, the Board’s
Attorney, Mayor Powers and staff.
Moved by Hunt,
seconded by Shoemaker, that the meeting be reopened to the
public at 9:05 a.m., and that no decisions were made nor
official actions taken during said Closed Session. Roll Call:
Ayes; Hunt, Shoemaker, Dewalt, Anderson. Nays; None. Motion
carried.
Ron Sanders gave
a presentation on the Meter Pit Elimination Program. There have
been 322 meter pits removed since May of 2001, with 124 left to
be removed.
The March 2010
Monthly Report was presented and discussed.
Ron Sekora
updated the Board on the Downtown Street Light Pole Maintenance
Options.
Al Meyer gave an
update on PPGA Activities and the minutes were reviewed.
Under
miscellaneous and future agenda items, the board changed the
regular board meeting scheduled for 8:00 a.m to 5:00 p.m on June
17th .
The meeting
adjourned at 10:52 a.m.
BACK TO TOP
Board Meeting -
April 29, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, April 29, 2010, at 8:00 a.m. This meeting was
preceded by notice duly published in the Hastings Tribune on
Tuesday, April 27, 2010, and by notices duly posted in the lobby
of Hastings Utilities, 1228 North Denver Avenue, and the City
Hall, 220 N. Hastings Avenue, and was therefore open to the
public.
Present:
Anderson, Hunt, Krieger, Dewalt, Shoemaker
Also Present: Schultes, Meyer, Sanders, Cogley, Stange, J.
Sidlo, Odom, Goebel, Scherr, Sekora
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
The Chairman
gave the public an opportunity to speak. Council Liaison Goebel
reported that he received positive feedback from a customer who
lived near the new LED street lighting.
Moved by Hunt,
seconded by Shoemaker, that the following items on the Consent
Agenda be approved:
a. Review, correction or approval of
minutes of the April 15, 2010, meeting
b. Review and approval of checks
issued April 26, 2010, with the exception of check 8529 to
Gessford Machine Shop
c. Approval of the following claims:
- General Operating Fund
against the Electric Fund – $1,695,718.72
- General Operating Fund
against the Combined Fund - $2,190,352.41
- Transfer to General Fund
Resolution No. 1344 for 2009 - $433,544.00
d. Review of payroll for period
ending April 24, 2010
e. Approval of the following work
orders:
EL-164 Installation of a
single-phase underground electric line and padmount transformers
to serve the new Shadow Ridge Addition along Wendell Dr., 33rd
St. to 38th St.
Estimated Cost: $74,903
EL-165 Relocation of
three-phase overhead electric lines to underground and
installation of
a single-phase underground electric line between E St. and F
St., west of 4th Ave. in
Good Samaritan Village.
Estimated Cost: $21,797
SW-277 Installation of two
manholes; one at 1926 Boyce St. and one at 1924 West 8th
St.
Estimated Cost: $21,533
SL-66 Installation of
four – 80W induction street lights on 38th St.,
Osborne Dr. West to
1200’
west.
Estimated Cost: $18,885
EL-67 Installation of
street light and underground street light circuit in Shadow
Ridge
Addition along Wendell Dr. from 33rd St. to 38th
St.
Estimated Cost: $12,730
PL-641 New 16” culverts
across tracks west of Maxon Ave. north of Coal Train Rd.
Estimated Cost: $10,099
f. Approval of Real Estate
Improvement Contracts:
Underground Distribution
System (URD 2010-1) with Westbook Village LLC for Lots 1-10,
Block 1; Lots 1-10 of Block 2 of Shadow Ridge Addition; and Lots
1-6, Shadow Ridge 2nd
Subdivision
Underground Residential Lighting System (URL 2010-02) with
Westbook Village LLC for
Lots 2-10, Block 1; Lots 1-9 of Block 2 of Shadow Ridge
Addition
Roll Call:
Ayes; Hunt, Shoemaker, Dewalt, Anderson, Krieger. Nays; None.
Motion carried.
Moved by Hunt,
seconded by Dewalt, to approve check number 8529 to Gessford
Machine Shop. Roll Call: Ayes; Hunt, Dewalt, Shoemaker,
Krieger. Nays; None. Anderson abstained.
Moved by
Shoemaker, seconded by Krieger, to approve the Memorandum of
Understanding for WEC2 Chemical Cleaning and Auxiliary Steam
Requirements and Storage Arrangements for Diesel Fuel with PPGA,
and that the Chairman of the Board be authorized to sign said
documents. Roll Call: Ayes; Shoemaker, Krieger, Anderson,
Hunt, Dewalt. Nays; None. Motion carried.
Moved by Hunt,
seconded by Dewalt, to approve an Interlocal Agreement with the
Little Blue Natural Resources District and Big Blue Natural
Resources District for water sampling, and to forward to the
Mayor and City Council for their approval. Roll Call: Ayes;
Hunt, Dewalt, Shoemaker, Anderson, Krieger. Nays; None. Motion
carried.
Marty Stange
gave an update on Wellhead Protection Activities. A public
hearing is scheduled for 7:00 p.m. on Tuesday, June 3, 2010,
during a special meeting of the Board of Public Works, at the
Hastings Utilities Board Room to present the Hastings Wellhead
Protection Plan to the public.
Ron Sekora gave
a presentation on Hastings Utilities’ Residential Services
Policies Including Developer Contributions per request from the
Board.
The February
2010 Monthly Report was presented and discussed.
Al Meyer gave a
presentation on PPGA Activities and the minutes of the PPGA
Board meetings were reviewed.
The Hastings
Utilities’ purchasing process was discussed. A letter from
Purchasing Agent Rick Herrington on the purchasing practices was
distributed, which stated that Hastings Utilities strives to
find the best products for the best price whenever possible
utilizing customer/owner’s resources in an efficient, cost
effective manner consistent with all applicable laws.
Under
Miscellaneous and Future Agenda Items, Chairman Anderson
informed the Board that the City Council will hold their
worksession of May 18th at 7:00 p.m. at the Whelan
Energy Center.
Moved by
Krieger, seconded by Hunt, that this Board go into Closed
Session, which Closed Session is clearly necessary for the
public interest in that said Closed Session will consist of a
strategy session relative to pending litigation and personnel.
Roll Call: Ayes; Krieger, Hunt, Anderson, Dewalt, Shoemaker.
Nays; None. Motion carried.
The meeting
closed to the public at 10:50 a.m. The executive session
consisted of Board Members, Council Liaisons, the Board’s
Attorney, and staff.
Moved by Hunt,
seconded by Krieger, that the meeting be reopened to the public
at 11:10 a.m., and that no decisions were made nor official
actions taken during said Closed Session. Roll Call: Ayes;
Hunt,
Krieger,
Shoemaker, Dewalt, Anderson. Nays; None. Motion carried.
The meeting
adjourned at 11:10 a.m.
BACK TO TOP
Board Meeting -
April 15, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, April 15, 2010, at 8:00 a.m. This meeting was
preceded by notice duly published in the Hastings Tribune on
Tuesday, April 13, 2010, and by notices duly posted in the lobby
of Hastings Utilities, 1228 North Denver Avenue, and the City
Hall, 220 N. Hastings Avenue, and was therefore open to the
public.
Present:
Anderson, Hunt, Krieger, Dewalt, Shoemaker
Also Present: Schultes, Meyer, Sanders, Cogley, Barfknecht,
McCoy, Odom, Goebel, Scherr, Sekora, Redding, and Mike Wassinger
of McDermott Miller
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
The Chairman
gave the public an opportunity to speak and there were no public
comments.
Moved by Hunt,
seconded by Shoemaker, that upon the recommendation of the Merit
Award Committee, to award a Humanitarian Merit Award to James
Struss for his accumulated blood donations. Roll Call: Ayes;
Hunt, Shoemaker, Krieger, Dewalt, Anderson. Nays; None. Motion
carried.
Mike Wassinger
of McDermott presented the Hastings Utilities 2009 Annual Audit
where he noted that his firm has issued a clean audit opinion.
Moved by Hunt,
seconded by Dewalt, that the Board of Public Works has reviewed
the audit and accept the audit as written and presented and ask
the auditor for their costs to conduct a quarterly review of the
Hastings Utilities financial results. Roll Call: Hunt, Dewalt,
Anderson, Shoemaker, Krieger. Nays; None. Motion carried
Moved by
Krieger, seconded by Shoemaker, that the following items on the
Consent Agenda be approved:
a. Review, correction or approval of
minutes of the April 1, 2010, meeting
b. Review and approval of checks
issued April 12, 2010, with the exception of check 8462 to
Sullivan Shoemaker Witt & Burns and check 8487 to Phil
Johnson & Associates
c. Review of payroll for period
ending April 10, 2010
d. Approval of the following work
orders:
WA-256 Replacement of
inoperable fire hydrants in system at the following locations:
6th
St. & Hastings Ave.; 750 N. Minnesota Ave.; 1000 Webster Ave.;
14th St. & Hewett Ave.;
7th St. & Hewett Ave.; Sumner & Bellevue Ave.; 3rd
St. & Saunders Ave.; 5th St. &
Minnesota Ave.; 1st St. & Saunders Ave.; 9th
St. & Denver Ave.; B St. & Railroad Tracks; C
St. & Emerson Ave.; & F St. &
Pine. Estimated Cost:
$40,371
Roll Call:
Ayes; Krieger, Shoemaker, Anderson, Hunt, Dewalt. Nays; None.
Motion carried.
Moved by Hunt,
seconded by Dewalt, to approve check 8462 to Sullivan Shoemaker
Witt & Burns in the amount of $6,601.49. Roll Call: Ayes;
Hunt, Dewalt, Anderson, Krieger. Nays; None. Shoemaker
abstained. Motion carried.
Moved by
Krieger, seconded by Dewalt, to approve check 8487 to Phil
Johnson & Associates in the amount of $1,905.52. Roll Call:
Ayes; Krieger, Dewalt, Shoemaker, Anderson. Nays; None. Hunt
abstained. Motion carried.
Moved by Hunt,
seconded by Krieger, that this Board go into Closed Session,
which Closed Session is clearly necessary for the public
interest in that said Closed Session will consist of a strategy
session relative to pending and potential litigation. Roll
Call: Ayes; Hunt, Krieger, Shoemaker, Dewalt, Anderson. Nays;
None. Motion carried.
The meeting
closed to the public at 9:30 a.m. The executive session
consisted of Board Members, Council Liaisons, the Board’s
Attorney, and staff.
Moved by Dewalt,
seconded by Shoemaker, that the meeting be reopened to the
public at 10:12 a.m., and that no decisions were made nor
official actions taken during said Closed Session. Roll Call:
Ayes; Dewalt, Shoemaker, Krieger, Anderson. Nays; None. Motion
carried.
Hunt had left at
10:00 during the Closed Session.
A discussion was
held on Transferring Money To and From Cash and Investments.
Staff was asked to survey other gas, water and sanitary sewer
utilities to see what their reserve policy is. Discussion on
revising the reserve policy will continue at an upcoming
meeting.
Moved by
Shoemaker, seconded by Dewalt, to authorize staff to transfer
money out of the Rate Stabilization Funds and into the Cash and
Investments Accounts or to transfer money from the Cash and
Investments Accounts into the Rate Stabilization Funds in order
to meet the Board’s Policy on Reserve Requirements. Roll Call:
Ayes; Shoemaker, Dewalt, Anderson, Krieger. Nays; None. Motion
carried.
The January 2010
Monthly Report was presented and discussed.
Chairman excused
himself for a short time from the meeting at 11:29 a.m.
Secretary/Acting Chairman Shoemaker presided over the meeting.
Schultes updated
the Board on the Energy Pioneer Solutions (EPS) Agreement. The
staff is ready to implement the agreement, EPS has been billed
for the expenses, and staff is moving forward with the agreement
implementation.
Ron Sekora and
Jason Redding gave a presentation on the LED and induction
street lights and downtown street lights. Chairman Anderson
rejoined the meeting at 11:35 a.m.
Redding reviewed
the locations where LED Street Lights have been installed. He
also presented information on induction lighting and suggested
an area between Walmart and Cimarron Plaza to try this new
lighting. The Board was interested in this idea. A work order
will be placed on the next agenda for this project.
Jason showed
slides of the deteriorated street light bases in the downtown
area. Several options were discussed. Engineering is waiting
on additional information on retrofit bases and resin poles.
The item will be placed on a future Board agenda when more
information on the options was available.
Chairman
Anderson appointed a downtown street lighting committee (if
needed) of Scott Krieger and himself.
There was no
update of PPGA Activities and no minutes to review.
Under
Miscellaneous and Future Agenda Items, Scott Krieger reported
that the Vehicle Insurance Committee met with the insurance
agent. The insurances and rates were reviewed and found
satisfactory.
The meeting
adjourned at 12:30 p.m.
BACK TO TOP
Board Meeting -
April 1, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, April 1, 2010, at 8:00 a.m. This meeting was preceded
by notice duly published in the Hastings Tribune on Tuesday,
March 30, 2010, and by notices duly posted in the lobby of
Hastings Utilities, 1228 North Denver Avenue, and the City Hall,
220 N. Hastings Avenue, and was therefore open to the public.
Present:
Anderson, Hunt, Krieger, Dewalt
Absent: Shoemaker
Also Present: Schultes, Meyer, Sanders, Cogley, Odom, Goebel,
Scherr, Schawang
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
The Chairman
gave the public an opportunity to speak and there were no public
comments.
Moved by Hunt,
seconded by Krieger, that the following items on the Consent
Agenda be approved, with the exception of claim number 8271 to
Krieger Electric:
a. Review, correction or approval of
minutes of the February 25 and March 11, 2010, meeting
b. Review and approval of checks
issued March 8, 2010
c. Approval of the following claims:
- General Operating Fund
against the Electric Fund – $2,427,457.62
- General Operating Fund
against the Combined Fund - $2,743,044.63
d. Review of payroll for period
ending March 12 and 26, 2010
e. Approval of the following work
orders:
EL-159 Replacement of
existing underground direct-buried primary cable with ducted
cable
and installation of new single-phase padmount transformers from
Cranbrook Ln. to
Durwood Ln., Kingston Dr. to Prospect Ave. at Kingswood
Plaza.
Estimated Cost: $ 56,426
EL-161 New 1000 amp
three-phase feeder from Bypass Substation to the intersection of
12th
St. and Union Pacific Railroad for backup to Ag Processing
Inc.
Estimated Cost: $593,145
EL-163 Installation of a
three-phase padmount switch and transformer for service to the
new
Countryman Associates building at Osborne Drive West and
Lochland Rd.
Estimated Cost: $ 26,877
Roll Call:
Ayes; Hunt, Krieger, Dewalt, Anderson. Nays; None. Motion
carried.
Moved by Hunt,
seconded by Dewalt, to approve claim number 8271 to Krieger
Electric, in the amount of $449.55. Roll Call: Ayes; Hunt,
Dewalt, Anderson. Nays; None. Krieger abstained. Motion
carried.
Marv Schultes
gave a detailed presentation on the December 2009 Monthly
Report. The December report is also the annual report for
fiscal year 2009.
Kevin Schawang,
IT Supervisor for Hastings Utilities, gave a presentation on the
Smart Grid Technology. The Board requested a presentation on
Meter Reading Technology at a date to be determined in the
future.
Marv Schultes
gave a presentation on the 2011 PPGA Budgeting Process. The
2011 PPGA Budget will be the first operating budget for PPGA.
The past five years have been PPGA capital budgets. WEC-2 is
scheduled to be in operation in the Spring of 2011.
No report on
PPGA Activities was given.
Under
Miscellaneous and Future Agenda Items, Marv Schultes informed
the Board that the LED Street Lights are installed and
operating. Chairman Anderson suggested Board members drive
around Hastings and observe the new lights, along with the
downtown historic street lights which are deteriorating and need
maintenance and will be discussed at the next meeting.
Board Chairman
Anderson also appointed a Board committee of members Hunt and
Krieger to work with staff on vehicle insurance questions.
There was no
executive session.
The meeting
adjourned at 12:05 p.m.
BACK TO TOP
Board Meeting -
March 11, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, March 11, 2010, at 8:00 a.m. This meeting was
preceded by notice duly published in the Hastings Tribune on
Tuesday, March 9, 2010, and by notices duly posted in the lobby
of Hastings Utilities, 1228 North Denver Avenue, and the City
Hall, 220 N. Hastings Avenue, and was therefore open to the
public.
Present:
Anderson, Hunt, Shoemaker, Krieger, Dewalt
Also Present:
Schultes, Meyer, Sanders, Singkofer, Stange, Odom, Goebel,
Cogley, Mayor Powers, Lyle R. Christensen and Glenn Dostal - HDR
Engineering, Inc., Audry Lee – Deputy Adams County Attorney, and
Steven Goans, Jay D. Ringenberg, John Bender, Reuel Anderson,
and Donna Garden - NDEQ
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
The Chairman
gave the public an opportunity to speak and there were no public
comments.
Discussion was
held on reporting the correct chronology of actions taken and
pertinent comments in the board minutes. Members of the Board
asked that the February 25, 2010, minutes be corrected to
reflect the correct order of actions and discussion. The
minutes of February 25, 2010, will be on the April 1, 2010,
agenda for approval.
Discussion was
held on a change in procedure in making the minutes of the Board
Meetings available to the public sooner. Board Attorney Scherr
recommended the Board follow the Nebraska State Statute 84-1413
(5). The Board decided that the procedure would be to have the
draft minutes sent to the Board upon preparation. If any
members of the Board have changes, they should be made before
the ten working days. After the ten working days following the
meeting, the draft minutes will be available to the public in
accordance with Nebraska State Statute 84-1413 (5).
Moved by Dewalt,
seconded by Hunt, that the following items on the Consent Agenda
be approved, with the exception of the minutes of the February
25, 2010, meeting:
a. Review, correction or approval of
minutes of the February 25, 2010, meeting
b. Review and approval of checks
issued March 8, 2010, with the exception of claim 8172 to
Sullivan Shoemaker Witt & Burns,
and claim 8193 to Phil Johnson & Associates, Inc.
c. Review of payroll for period
ending February 13, 2010
d. Approval of the following work
orders:
GA-256 New 2” PE gas main on
15th St., Kansas Ave. east 270’.
Estimated Cost: $ 18,905
GA-258 New 4” PE and 4” std.
wrapped gas main on Elm Ave., “H” St. to “D” St.
Estimated Cost: $ 54,828
GA-260 New 4” PE gas main on
Osborne Dr. West, 280’ north of Lochland Rd. East and then north
400’.
Estimated Cost; $ 11,098
SW-274 New bio-grating for
trickling filter.
Estimated Cost: $ 12,765
SW-275 Install three 6”
in-line grinders in humas discharge line between humas pumps and
digestor.
Estimated Cost: $ 62,872
CO-143 Install sanitary
drains at North Denver Station.
Estimated Cost: $ 14,134
PL-640 Replacement of Ash
Control Panel at WEC-1.
Estimated Cost: $191,534
Roll Call:
Ayes; Dewalt, Hunt, Anderson, Shoemaker, Krieger. Nays; None.
Motion carried.
Moved by Hunt,
seconded by Krieger, to approve claim 8172 to Sullivan Shoemaker
Witt & Burns in the amount of $4,573.31. Roll Call: Ayes;
Hunt, Krieger, Dewalt, Anderson. Nays; None. Shoemaker
abstained. Motion carried.
Moved by
Shoemaker, seconded by Dewalt, to approve claim 8193 to Phil
Johnson & Associates, Inc. in the amount of $1,674.16. Roll
Call: Ayes; Shoemaker, Dewalt, Anderson, Krieger. Nays; None.
Hunt abstained. Motion carried.
Moved by Hunt,
seconded by Krieger, that upon the recommendation from staff, to
award a contract for a Truck Cab & Chassis with Aerial Device
(Contract 2010-01 FC-01 B.I. 2.60 Pg. 8) to Altec Industries,
St. Joseph, Missouri, in the amount of $183,400.00, including
the auxiliary fuel/water separator, the heater shut off valve
and the 24” platform lift, and that the Mayor and City Clerk be
authorized to enter into contract with said company
accordingly.
Discussion
included the concern of trading the current truck in for only
$9,000 when a member of the Board felt it was worth more money.
The Board felt a discussion on policy for bidding on trade-in
vehicles, equipment, and other items should be discussed at a
later meeting.
After further
discussion, the following Roll Call vote was taken on the motion:
Ayes; Hunt, Krieger, Shoemaker, Dewalt, Anderson. Nays; None.
Motion carried.
A discussion was
held on the Pollution Control Facility Renewal of the NPDES
Permit that was issued on May 30, 2008. Staff from the
Nebraska Department of Environmental Quality and from HDR
Engineering, Inc. appeared and spoke to the Board on the
challenges that Hastings Utilities faces on meeting the tighter
NPDES Permit requirements. All parties agreed to work together
to find the best solutions for the ratepayers of Hastings
Utilities consistent with meeting the requirements of the
existing permit and benefiting the environment. NDEQ agreed to
meet with Hastings Utilities and its consulting engineer as
needed to help find an acceptable solution.
A discussion was
held on raising the insurance coverage on Fisher Fountain.
Moved by Hunt,
seconded by Shoemaker, that raise the insurance coverage on
Fisher Fountain from $100,000 to $250,000. Roll Call: Ayes;
Hunt, Shoemaker, Krieger, Dewalt, Anderson. Nays; None. Motion
carried.
Discussion took
place on the Wind Power Program. Schultes reported that the
existing three year wind power purchase agreement with MEAN
expires during April 2010. MEAN was the only bidder for three
additional years of wind power at a slightly higher cost.
Avoided costs have also increased slightly. Staff recommended
that the existing program be continued at the same rate for
three more years and the program be offered to all existing and
new participants.
The Board’s Wind
Committee recommends raising the allotment of wind power
purchase from 70 MWH to 110 MWH for the same three year period,
and that the additional cost for the wind power be borne by the
Electric Department.
Board Member
Krieger felt he could not support buying more expensive wind
power when we are in the process of building a coal-fired power
plant and have extra power available.
Chairman
Anderson suggested the extra cost of purchasing wind power be
charged to the Street Lighting Department. The allotment of 110
MWH as proposed by the Wind Committee would light approximately
1/3 of the street lights.
Moved by Hunt,
seconded by Shoemaker, to raise the allotment of wind power
purchased from 70 MWH to 110 MWH to beginning April 1, 2010, and
that the additional cost of electrical energy purchased from
MEAN for wind power be charged to the street light department.
Roll Call: Ayes; Hunt, Shoemaker, Krieger, Dewalt, Anderson.
Nays; None. Motion carried.
The discussion
of 2011 PPGA Budgeting Process was delayed until the next
meeting.
The update of
PPGA activities and review of minutes was delayed until the next
meeting.
There were no
miscellaneous and future agenda items.
There was no
executive session.
The meeting
adjourned at 11:50 a.m.
BACK TO TOP
Board Meeting -
February 25, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on
Thursday, February 25, 2010, at 8:00 a.m. This meeting was
preceded by notice duly published in the Hastings Tribune on
Tuesday, February 23, 2010, and by notices duly posted in the
lobby of Hastings Utilities, 1228 North Denver Avenue, and the
City Hall, 220 N. Hastings Avenue, and was therefore open to the
public.
Present:
Anderson, Hunt, Shoemaker, Krieger,
Absent: Dewalt
Also Present: Schultes, Meyer, Sanders, Cogley, Cox, Goebel,
Scherr, Odom, Scott Kleeb (EPS), Bill Phillips (Phillips
Industries), Doug Pauley (Attorney), Mike Zimmerman (Hastings
College), Casey Bellinghausen (Hastings College), Danielle
Wright (Hastings College), Erika Shea (Hastings College), Stefan
Welsh (Hastings College), and Dan Smith (K-T Heating)
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
During the
public comments, Dan Smith of K-T Heating asked a question about
who is responsible if a customer defaults on the agreement with
Energy Pioneer Solutions. Chairman Anderson responded that this
question would be answered during the discussion on this item.
Moved by Hunt,
seconded by Krieger, to approve an Agreement with Energy Pioneer
Solutions for Information and Billing Services.
In answer to Dan
Smith’s question, Schultes stated that in accordance with the
agreement, if a customer defaults on the agreement, that is a
matter between Energy Pioneer Solutions and the customers and
Hastings Utilities is not involved and not responsible.
After further
discussion, the following Roll Call vote was taken on the motion:
Ayes; Hunt, Krieger, Shoemaker, Anderson. Nays; None. Motion
carried.
Board members
commended all who were involved with negotiating an agreement
with Energy Pioneer Solutions to help with this energy saving
program at no additional cost to Hastings Utilities and their
ratepayers.
Moved by
Krieger, seconded by Hunt, that the following items on the
Consent Agenda be approved:
a. Review, correction or approval of
minutes of the February 11, 2010, meeting
b. Review and approval of checks
issued February 22, 2010
c. Approval of the following claims:
- General Operating Fund against
the Electric Fund – $2,104,102.72
- General Operating Fund against
the Combined Fund - $2,326,728.22
d. Review of payroll for period
ending February 13, 2010
Roll Call:
Ayes; Krieger, Hunt, Anderson, Shoemaker. Nays; None. Motion
carried.
Al Meyer gave an
update of PPGA Activities and the minutes were reviewed. Chuck
Shoemaker reported that he attended the last PPGA Board Meeting
and was very impressed with the professionalism and knowledge of
this board.
Moved by Hunt,
seconded by Shoemaker, that this Board go into Closed
Session, which Closed Session is clearly necessary for the
protection of the public interest in that said Closed Session
will consist of a strategy session relative to energy supply
negotiations and customer accounts. Roll Call: Ayes; Hunt,
Shoemaker, Krieger, Anderson. Nays; None. Motion carried.
The meeting
adjourned at 10:33 a.m.
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Board Meeting -
February 11, 2010
A regular
meeting of the Board of Public Works was held at the Hastings
Utilities Board Room on Thursday, February 11, 2010, at 8:00
a.m. This meeting was preceded by notice duly published in the
Hastings Tribune on Tuesday February 9, 2010, and by notices
duly posted in the lobby of Hastings Utilities, 1228 North
Denver Avenue, and the City Hall, 220 N. Hastings Avenue, and
was therefore open to the public.
Present:
Anderson, Hunt, Shoemaker, Krieger, Dewalt
Also Present: Mayor Vern Powers, Schultes, Meyer, Sanders,
Cogley, Cox, Barfknecht, Goebel, Scherr, Phil Odom, Scott Kleeb
(EPS), Mike Zimmerman (Hastings College), Casey Bellinghausen
(Hastings College), Danielle Wright (Hastings College), Dale
Christen, Patti Dierfeldt, Simeon Burns, Ron Sekora, Kevin
Schawang
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
public comments.
Moved by
Hunt, seconded by Shoemaker to approve the recommendation from
Merit Award Committee to award a humanitarian merit award to
employees for bloodmobile donations. Patti Dierfeldt – 15
gallons, Dale Christen – 5 gallons, Lee Patitz – 5 gallons.
Roll Call: Ayes; Hunt, Shoemaker, Dewalt, Krieger, Anderson.
Nays; None. Motion carried. Chairman Anderson distributed the
awards to Dierfeldt and Christen. Lee Patitz was not able to be
present at the meeting.
An update was
given on the Agreement with Energy Pioneer Solutions (EPS).
Kevin Schawang,
Information Technology Supervisor, gave a presentation on
GPS/GIS
Moved by
Krieger, seconded by Dewalt, that the following items on the
Consent Agenda be approved:
a. Review, correction or approval of
minutes of the January 28, 2010, meeting
b. Review and approval of checks
issued February 8, 2010 with the exception of claim 7888 to
Gessford Machine Shop and claim 7957 to
Sullivan, Shoemaker, Witt & Burns and claim 7972 to
Phil Johnson & Associates, Inc.
c. Review of payroll for period
ending January 30, 2010
d. Approval of the following work
orders:
EL-157 Conversion from 2400Y/4160Y to
7970/13800Y – 5th Street to 7th Street,
East Side Blvd. to 2nd
Avenue
Estimated Cost: $250,000
Roll Call:
Ayes; Krieger, Dewalt, Anderson, Hunt, Shoemaker. Nays; None.
Motion carried.
Moved by Hunt, seconded by Krieger to
approve claim 7888 to Gessford Machine Shop in the amount of
$292.69. Roll Call: Hunt, Krieger, Dewalt, Shoemaker.
Nays; None. Anderson abstained.
Motion carried.
Moved by Hunt,
seconded by Dewalt. to approve claim 7957 to Sullivan,
Shoemaker,Witt & Burns in the amount of $4,148.59. Roll Call:
Hunt, Dewalt, Anderson, Krieger. Nays; None. Shoemaker
abstained. Motion carried.
Moved by
Shoemaker, seconded by Dewalt, to approve claim 7972 to Phil
Johnson & Associates in the amount of $1,530.64. Roll Call:
Shoemaker, Dewalt, Anderson, Krieger. Nays; None. Hunt
abstained. Motion carried.
Al Meyer gave an
update of PPGA Activities.
There was no
executive session.
The meeting adjourned at 9:50 a.m.
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Board Meeting -
January 28, 2010
A regular meeting of the Board of
Public Works was held at the Hastings Utilities Board Room on
Thursday, January 28, 2010, at 8:00 a.m. This meeting was
preceded by notice duly published in the Hastings Tribune on
Tuesday, January 26, 2010, and
by notices duly posted in the lobby of Hastings Utilities, 1228
North Denver Avenue, and the City Hall, 220 N. Hastings Avenue,
and was therefore open to the public.
Present:
Anderson, Hunt, Shoemaker, Krieger, Dewalt
Also Present: Schultes, Meyer, Sanders, Cogley, Cox,
Barfknecht, Goebel, Scherr, Scott Kleeb (EPS) and Jim Fleek
(Insurance Consultant)
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
public comments.
An update was
given on the Agreement with Energy Pioneer Solutions (EPS).
Many issues are yet to be resolved and the committee continues
to work on those issues with EPS. Scott Kleeb with EPS spoke
briefly with the Board and stated that his company has the
financial backing to begin the project as soon as an agreement
is reached. The Board will be updated again at the next
meeting.
Jim Fleek,
Hastings Utililties’ Insurance Consultant, gave an update on
Hastings Utilities Insurance Coverage. The Board suggested
higher insurance for Fisher Fountain.
Moved by
Shoemaker, seconded by Hunt, to approve the adoption of
Resolution No. 2010-01 for Insurance Coverage for the Combined
Utility Revenue Bonds, Series 2001, Combined Utility Revenue
Refunding Bonds, Series 2003, and Combined Utility Revenue
Bonds, Series 2006 and to approve the adoption of Resolution No.
2010-02 for Insurance Coverage for the Electric System Revenue
Refunding
Bonds,
Series 2001 and Electric System Revenue Bonds, Series 2004 and
Series 2005. Roll Call: Ayes; Shoemaker, Hunt, Anderson,
Dewalt, Krieger. Nays; None. Motion carried.
Moved by
Hunt, seconded by Krieger, that the following items on the
Consent Agenda be approved:
a. Review, correction or approval of
minutes of the January 14, 2010, meeting
b. Review and approval of checks
issued January 25, 2010
c. Approval of the following claims:
- General Operating Fund against
the Electric Fund – $2,107,868.75
- General Operating Fund against
the Combined Fund - $2,791,005.46
d. Review of payroll for period
ending January 16, 2010
e. Approval of the following work
orders:
EL-156 Installation of a
three-phase polemount transformer bank for a CPI Grain Drying
Building west of Prospect Ave., north of the BNSFRR
tracks.
Estimated Cost: $7,822
Roll Call:
Ayes; Hunt, Krieger, Shoemaker, Dewalt, Anderson. Nays; None.
Motion carried.
Steve Cogley
gave an update on the street lighting projects, including the
use of LED lighting. The Hastings Utilities website now shows
where the new LED lighting is to be installed. The LED lighting
is on order and could take approximately 4-6 weeks for delivery
and should be installed this spring.
Chairman
Anderson showed the Board a new website called vpike.com where
you can zoom in on actual pictures of any public street in the
United States.
A presentation
on GPS/GIS will be given next meeting, as Kevin Schawang was not
available this meeting.
Al Meyer gave an
update of PPGA Activities and the minutes were reviewed.
Under
miscellaneous and future agenda items, Chairman Anderson asked
staff to check if the bill receptacle at the Police Station
needs updating as he feels it is no longer weatherproof.
There was no
executive session.
The meeting adjourned at 10:28 a.m.
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Board Meeting -
January 14, 2010
A regular meeting of the Board of
Public Works was held at the Hastings Utilities Board Room on
Thursday, January 14, 2010, at 8:00 a.m. This meeting was
preceded by notice duly published in the Hastings Tribune on
Tuesday, January 12, 2010, and
by notices duly posted in the lobby of Hastings Utilities, 1228
North Denver Avenue, and the City Hall, 220 N. Hastings Avenue,
and was therefore open to the public.
Present:
Anderson, Hunt, Shoemaker, Krieger, Dewalt
Also Present: Schultes, Meyer, Sanders, Stange, Cogley, Goebel,
Odom, Scherr
Chairman
Anderson stated that the Board of Public Works is subject to the
Open Meetings Laws and acknowledged that the Open Meetings Law
poster has been posted in the room.
There were no
public comments.
Moved by Hunt,
seconded by Krieger, that the following items on the Consent
Agenda be approved:
a. Review, correction or approval of
minutes of the December 30, 2009, meeting
b. Review and approval of checks
issued January 11, 2010, with the exception of claim 7706 to
Sullivan Shoemaker Witt & Burns and claim 7721 to Phil
Johnson & Associates, Inc.
c. Review of payroll for period
ending January 2, 2010
Roll Call:
Ayes; Hunt, Krieger, Shoemaker, Dewalt, Anderson. Nays; None.
Motion carried.
Moved by Dewalt,
seconded by Krieger, to approve claim 7706 to Sullivan Shoemaker
Witt & Burns in the amount of $4,462.91. Roll Call: Ayes;
Dewalt, Krieger, Anderson, Hunt. Nays; None. Shoemaker
abstained. Motion carried.
Moved by
Krieger, seconded by Shoemaker, to approve claim 7721 to Phil
Johnson & Associates, Inc. in the amount of $1,606.22. Roll
Call: Ayes; Krieger, Shoemaker, Dewalt, Anderson. Nays; None.
Hunt abstained. Motion carried.
Moved by Hunt,
seconded by Shoemaker, to approve Amendment No. 14 for Water
Pollution Control Facility (B.I. 4.05) with HDR, with an amended
schedule, for an amount not to exceed $91,500. Roll Call:
Ayes; Hunt, Shoemaker, Anderson, Dewalt, Krieger. Nays; None.
Motion carried.
Moved by Dewalt,
seconded by Krieger, to approve Amendment No. 2 for Groundwater
Modeling (B.I. 3.00) with HDR, for an amount not to exceed
$74,892. Roll Call: Ayes; Dewalt, Krieger, Anderson, Hunt,
Shoemaker. Nays; None. Motion carried.
Moved by Dewalt,
seconded by Shoemaker, to approve Amendment No. 3 for
Feasibility Study for New Water Treatment Facility (B.I. 3.00)
with HDR, for an amount not to exceed $154,836. Roll Call:
Ayes; Dewalt, Shoemaker, Hunt, Anderson, Krieger. Nays; None.
Motion carried.
The November
2009 Monthly Report was presented.
Al Meyer gave an
update on PPGA activities.
Under
Miscellaneous and Future Agenda Items, the Board requested an
update on the agreement with Energy Pioneer Solutions at the
next meeting.
There was no
executive session.
The meeting adjourned at 10:15 a.m.
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